Accounts Payable & Collections Associate

Accounts Payable & Collections Associate
Los Angeles Area | Full-Time, On-Site

About the Role
We're an established, growing fire and life safety contractor serving Southern California. We're looking for a detail-oriented associate to own two things: paying our vendors accurately and on time, and getting our customers to pay us.

Accounts Payable

• Process vendor invoices, verify against purchase orders and job costs, and route for approval
• Schedule and execute payments (check runs, ACH, credit card), maintaining accurate AP aging
• Reconcile vendor statements and resolve discrepancies, credits, and billing disputes
• Maintain vendor records and W-9s; support 1099 preparation at year-end
• Track subcontractor invoices and confirm compliance documentation (COIs, releases) before payment

Collections

• Monitor AR aging and follow up on past-due accounts by phone and email, professionally and persistently
• Prepare and send statements, payment reminders, and demand letters as needed
• Coordinate preliminary notices and mechanics lien deadlines with management on construction jobs
• Negotiate and document payment plans; escalate stalled accounts for legal or lien action
• Post customer payments and reconcile deposits
  

What We're Looking For

• 2+ years of AP and/or collections experience (construction, contracting, or field service industry a strong plus)
• Working knowledge of QuickBooks or similar accounting software; comfortable in Excel/Google Sheets
• Familiarity with California construction billing practices (preliminary notices, lien releases, retention) is a plus
• Strong phone presence — collections requires tact, firmness, and follow-through
• Organized, detail-oriented, and able to manage recurring deadlines independently
• Trustworthy with confidential financial information