Accounts Payable Coordinator

Position & Perks:

As an Accounts Payable Coordinator, you will be responsible for processing invoices, communicating with vendors, processing checks, matching, batching, coding, data entry and running daily and weekly integrations.  This position will be a full cycle Accounts Payable process including month end closing and reporting.

 

Along with an inclusive environment and great advancement opportunities, we offer a banquet of benefits that will protect your health, ensure your future and provide the tools you need to succeed at work and in life. 

• Competitive Pay 
• Bonus Opportunity
• Medical, Dental and Life Insurance for you and your family
• Domestic Partner Benefits
• Flexible Dependent and Health Spending Accounts
• 401(k) Savings Plan with company matching
• Paid Time Off and a whole lot more

 

Responsibilities:

• Download invoices from restaurants for verification and upload for payment
• Prepare weekly check run, including matching of checks to invoices and filing of paid invoices.
• Review statements from vendors, research discrepancies, and resolve all issues
• Maintain accounts payable reports, spreadsheets, schedules and files, including urban enterprise zone filing and pre-opening expenses for restaurants under development.
• Audit paperwork to confirm accuracy of information, such as invoice and purchase order agreement, inspection disposition, reconciliation of receiving document with invoice and purchase order
• Investigate and resolve discrepancies discovered during the audit process
• Match, code, and enter invoices
• Audit and process employee expense reports
• Match vendor checks to paid invoices
• Place vendor checks and related documentation in envelopes for mailing
• Prepare A/P accruals and related journal entries
• Pay suppliers in accordance with terms and bring to the attention of the department supervisor and manager any issues that need addressing
• Maintain positive communications with suppliers and internal company personnel
• 1099 year-end review and reporting
• Assist with other accounting department related functions, as needed
• Participates in special projects and compiles a variety of special reports, as assigned
• Constantly work in a team environment, effectively and efficiently achieving goals, improving processes and resolving problems

Qualifications:

• Knowledge of accounting laws, regulations, and reporting requirements
• Strong understanding of accounting software and related computer applications
• Operating knowledge of and experience with personal computers, Microsoft Office, and typical office equipment (e.g. Telephones, copier, fax machine, Email, etc.)
• Excellent written and verbal communication skills; displaying etiquette, professionalism, and an enthusiastic “can-do” attitude in person and on the phone
• Advanced math skills; ability to calculate figures, amounts, and percentages, and apply concepts of mathematics relating to financial calculations
• Excellent organizational and time management skills
• Is self-motivated; able to work with limited supervision
• Advanced critical thinking and problem-solving skills
• Manage multiple tasks with frequent interruptions; meet critical deadlines
• Associate degree or equivalent in related field required
• 1-2 years work experience in an Accounting position is a plus, but not required.
• Background, coursework, and/or experience with UltiPro