Accounts Payable Coordinator - Apex

Job Title:

Accounts Payable Coordinator

Contract Length:

12 months

Reports To:

Senior Accounting Manager

Supervises:

Primary Role:

The Accounts Payable Coordinator is responsible for processing and maintaining accurate financial records

related to vendor payments, employee reimbursements, and other organizational expenditures. This position

ensures timely and accurate payment processing while maintaining compliance with organizational policies and

accounting procedures.

Benefits:

• 401k with a company match of 7%
• Medical, Dental, and Vision Insurance
• Paid time off
• Retention, Returning Employee, and Winter Bonuses

Qualifications:

• Minimum of a Bachelor's degree in Accounting, Finance, Business Administration, or related field;
• Master's degree preferred
• Experience in accounts payable, bookkeeping, or accounting functions preferred
• NC Public Schools accounting experience preferred
• Experience with financial/accounting software systems preferred
• Knowledge of governmental and fund accounting principles preferred

Skills:

• Highly organized with strong attention to detail
• Ability to multitask and meet deadlines in a fast-paced environment
• Strong oral and written communication skills
• Friendly and able to interact professionally and positively with staff, vendors, parents, and community members
• Strong data entry and mathematical skills
• Basic computer skills, including email, internet use, keyboarding; excellent knowledge of Excel, Word, and financial software systems
• Ability to maintain confidentiality and handle sensitive financial information
• Knowledge of bookkeeping and accounting practices and procedures
• Ability to review invoices and financial documents for accuracy and compliance

Duties and Responsibilities:

• Process vendor invoices, employee reimbursements, and payment requests accurately and timely
• Review invoices and supporting documentation for proper approvals, account coding, and compliance with purchasing policies
• Prepare and process checks, ACH payments, and other electronic payments
• Maintain accounts payable files and vendor records in an organized and accurate manner
• Reconcile vendor statements and resolve discrepancies with vendors and staff
• Assist with maintaining W-9 forms and preparing annual 1099 reporting
• Respond to vendor inquiries regarding payment status and account issues
• Monitor outstanding payables and ensure payments are made within established timelines
• Assist with monthly and year-end closing procedures related to accounts payable
• Support audits by preparing documentation and responding to auditor requests
• Collaborate with school and department staff regarding purchasing and payment procedures
• Maintain knowledge of current accounting procedures, policies, and regulations
• Assist with purchase orders and requisition review as needed
• Prepare reports related to accounts payable activities and expenditures
• Perform other duties, as assigned, by supervisor/administrator