Accounting Software, Accounts Payable, Billing, Construction, Credit Analysis, Credit Cards, Documentation, Funding, Insurance, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Payment Processing, Reconciliation, Sales Tax, Team Player, Time Management, Vendor/Supplier Selection
Accounts Payable Coordinator
Reports To: Accounts Payable Manager
Experience
- Accounts payable experience for a mid to large size construction company
- Familiarity with 1099's
- Familiarity with accruing sales tax
Skills
- CMiC (accounting software) training available
- Excel (proficient)
- Microsoft Word (basic)
- Microsoft Office Outlook (basic)
- Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures
Duties
- Processing job-site generated invoices in CMiC. Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable.
- Timely processing invoices for payment based on due dates (miscellaneous invoices) and owner funding (subcontractors). Distributing checks.
- Reconciling old open payables.
- Updating document compliances in CMiC as contracts, insurance, good guy letters, etc., are received.
- Collecting and verifying W-9's for new vendors.
- Communicating with project accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
- Verifying coding and approvals for overhead invoices.
- Reviewing credit card statements for coding, approvals, complete business purposes, and correct amount due.
- Reconciling vendor statements.
- Extracting AP information from CMiC and compiling reports.
- Researching old outstanding checks.
- Pulling Dun & Bradstreet reports.