Accounts Payable Coordinator

About Ampirical

At Ampirical, were shaping the future of the power grid with precision, innovation, and purpose. Just as the ampere is the foundation of electric current, Ampirical is a core force driving the energy sector forward. We focus on quality, forward-thinking solutions, and empowering our team to grow and thrive.

We don't just build projects-we build careers. If you're looking for a place where your contributions matter and your professional development is supported every step of the way, we'd love to meet you. Watch this video to get a glimpse into our culture.

Why Ampirical?

Salary Range: $20+ / HR - Commensurate (dependent on experience, education, and qualifications)

Profit-Sharing Bonus: Semi-annual, performance-based (10% to 20% of salary)

Day-One Benefits: Medical, Dental, Vision

401(k) with 4% match and immediate vesting

️ PTO: Starting at 80 hours of vacation & 40 hours of sick time per year + 10 paid holidays

️ Flexible Work Schedule: Every other Friday off

Career Development: Advancement opportunities, tuition reimbursement

Perks: Gym membership stipend, wellness program, fertility benefits, pet insurance, and more

Your Role: Accounts Payable Coordinator

The Accounts Payable Coordinator is responsible for processing vendor invoices, verifying purchase order and receipt matches, and preparing timely, accurate payments in accordance with company policy and vendor terms. This includes maintaining vendor records, reconciling vendor statements, and resolving discrepancies. The Coordinator works under the supervision of the Accounting Manager and interacts regularly with project teams and vendors to ensure accurate and timely disbursement of funds.

What You'll Do:

• Review and match vendor invoices to purchase orders and receiving documentation prior to payment

• Enter and code invoices for payment in the accounting system in accordance with the general ledger account structure

• Process weekly payment runs (checks, ACH, and wire transfers) in accordance with vendor terms and cash requirements

• Reconcile vendor statements and resolve invoice or payment discrepancies with vendors and project teams

• Maintain accurate and organized accounts payable records, files, and supporting documentation

• Respond to vendor and internal inquiries regarding invoice and payment status

• Assist with month-end close activities, including accounts payable accruals and account reconciliations

• Review and process employee expense reimbursements in accordance with company policy

• Set up and maintain new vendor records, including W-9 collection and 1099 tracking

• Maintain compliance with internal controls and company policies related to accounts payable

• Support the Accounting Manager with ad hoc reporting and special projects as assigned

What You Bring

Education: High School Diploma / GED required; Bachelors degree preferred

Experience:

• 1+ years of accounts payable, accounting, or related administrative experience preferred

Skills:

• Proficient in Microsoft Excel and Word

• Strong attention to detail and accuracy in data entry and calculations

• Ability to organize and manage a high volume of invoices and deadlines

Communication: Strong verbal and written communication skills and ability to work in a team environment

Ampirical is an Equal Opportunity Employer, meaning we do not discriminate based on the following characteristics in our hiring and employment practices: Age, sex, color, race, creed, national origin, religion or religious attire, marital status, pregnancy (child birth or related medical conditions), citizenship status or amnesty, ancestry, sexual orientation, gender, gender identity, gender expression, transgender status, physical or mental disability, military or veteran status, genetic information, sickle-cell trait, status as a tobacco user or non-user, or any other classification protected by federal, state, or local law.

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