Accounts Payable Coordinator

Accounts Payable Coordinator

Reports To

Controller

Core Function

The AP Coordinator is responsible for the full-cycle accounts payable process, from receiving and coding invoices to issuing checks and filing documentation. This role also supports broader fiscal duties, including bank deposits, inventory tracking, and 1099 preparation.

Key Responsibilities

• AP Processing: Collecting, coding (department/expense codes), and batching invoices; data entry into accounting software; printing checks and matching them with vouchers.
• Record Keeping: Maintaining organized paper and digital files to meet auditing and government requirements; closing AP periods in the software.
• Compliance & Reporting: Preparing annual 1099 forms for Tri-Valley and Dudley Mill Realty, LLC; updating the annual agency inventory list.
• Administrative Support: Providing backup coverage for the receptionist/agency telephones as needed.

Qualifications & Requirements

• Experience: 2+ years of demonstrated Accounts Payable experience.
• Education: High School Diploma required; college-level accounting courses are preferred.
• Technical Skills: Proficiency in accounting software and general computer use; ability to perform quick and accurate arithmetic (fractions, percentages, etc.).
• Soft Skills: Strong organizational skills, clear writing ability, and effective communication skills for interacting with clients, co-workers, and vendors.