Accounts Payable Coordinator (Finance & Accounting) Salary $50,123.84 Annually
Location: San Antonio, TX Job Type: Full-Time Job Number: 2016-02449 Department: Finance & Accounting Opening Date: January 13, 2026 Closing Date: January 28, 2026 5:00 PM Central
Description: Under general supervision, the Accounts Payable Coordinator will perform accounting tasks related to efficiently maintaining and processing a high volume of accounts payable transactions in a paperless environment. Examples of Duties:
• Essential Duties and Responsibilities • The position duties and responsibilities listed below describe the general nature and scope of work. • Other responsibilities, duties, and skills may be required and assigned as needed. • These essential functions require a consistent presence in the work environment on a regular basis, and regular attendance must be maintained. • Proactively manages business relationships with internal customers and assigned vendors to ensure excellent customer service. • Monitors Accounts Payable processes, submits improvement recommendations, and updates accounts payable training material as needed. • Apply appropriate accounting principles and methods in maintaining the fiscal records for the agency. • Review invoices and receipts by performing thorough research to determine status and resolve discrepancies, if needed. • Reviews expenditures to ensure they are reasonable, necessary, and within internal policies. • Process invoices by manual entry, interface, or copy and paste function. • Leads the check run process on a rotating basis and submits the automated banking files. • Researches and resolves vendor account issues. • Ensure vendor discounts are taken as appropriate. • Review and process employee expense reports. • Maintains accounting ledgers by verifying and posting daily account transactions. • Verifies vendor accounts by reconciling monthly statements. • Provides accurate and effective document preparation and records management relative to the accounts payable function in accordance with records retention policies and procedures. • Provides accounts payable training to various departments within the organization. • Documents completion of the assigned tasks and updates the tickler file. • Complete all duties as assigned or requested as outlined in operational and procedural guidelines.
Behavioral Competencies:
• Values Driven | Demonstrates an understanding of the values (Compassion, Equity, and Excellence) and embodies the values in their work and interactions with residents, vendors, co-workers, supervisors, board members, community members, and other stakeholders. • Customer Service | Responds with Compassion in a professional manner to the expectations and needs of internal and external customers; is friendly and helpful to all customers, fostering positive relationships while providing Excellent service. • Effective Use of Information | Communicates important information to those who need to know clearly, securely, effectively, orally and/or in writing; proactively exchanges accurate and timely information. • Commitment and Continuous Improvement | Sets the standard for Excellence by proactively pursuing innovation through systematic experimentation and learning. Corrects mistakes by assessing appropriate processes, proposing adjustments, and prioritizing long-term solutions. • Teamwork | Balances team and individual responsibilities; exhibits Compassion, objectivity and openness to others views; gives and welcomes feedback; contributes to building a positive team spirit; supports everyones efforts of Excellence; attends, supports, and participates in the organization's team building events. • Responsiveness and Accountability | Demonstrates a high level of Excellence and holds oneself personally responsible for ones own work; complies with procedures and directives and understands the importance of maintaining and managing confidential information; recognizes and anticipates issues and provides a responsive resolution in a timely manner.
Typical Qualifications:
• Education: Required High School Diploma or General ED • Experience: Required Four (4) years of experience in high-volume accounts payable processing in an automated environment • Must have the ability to learn and use cloud applications such as the Google GSuite applications, including but not limited to Google Chrome Browser, Gmail, Drive, Calendar, Docs, Sheets, and Slides. Understand document sharing and collaboration in the cloud. • Experience and proficiency with Microsoft Office 365, cloud-accessible applications including but not limited to One Drive, Outlook, Word, Excel, and PowerPoint, or MAC or PC desktop equivalent, is acceptable. • Successful completion of a criminal history background check, education, and work history verification, and drug screening test. • Preferred Education and Experience: Ability to learn cloud technologies such as LucidChart for diagram, workflow and chart drawing. Experience with Vizio or equivalent is acceptable. Basic understanding of Virtual Private Network (VPN) access to connect to internal business systems.
Physical Demands: The physical demands described here are representative of those that an employee must meet to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Work Environment: The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
Office Environment: The noise level in the work environment is usually moderate. High level of interaction with external/internal clients. May be transferred or be required to work at different properties or sites for interim periods in order to support business needs.
Outside Environment: Subject to environmental elements when conducting visits to various sites or participating in outside events.
ADA Statement: In compliance with the Americans with Disabilities Act, the organization will make reasonable accommodations to the known disability of a qualified applicant or employee to enable people with disabilities to enjoy equal employment opportunities if it would not impose an "undue hardship" on the operation of the employer's business.
Ethics: As a public agency, the organization is committed to maintaining the highest of ethical standards. Applicants selected for employment are expected to perform work responsibilities with the highest degree of integrity, professionalism, and honesty to merit the respect of our co-workers, clients, partners, vendors, and the general public. Applicants selected for employment are also expected to serve the public with dedication, concern, courtesy, and responsiveness.
Equal Employment Opportunity Statement: Opportunity Home is an Equal Opportunity Employer that does not discriminate on the basis of actual or perceived race, color, religion, gender (including pregnancy, gender identity, and sexual orientation), national origin, age (40 or older), disability, or genetic information, marital status, veteran status, arrest record or any other characteristic protected by applicable federal, state or local laws. Opportunity Home is dedicated to this policy with respect to recruitment, hiring, placement, promotion, transfer, training, compensation, benefits, employee activities, and general treatment during employment.
Disclaimer: The above information in this description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job. This position specification is not an employment agreement or contract. Management has the exclusive right to alter this position specification at any time without notice.
Summary of Benefits:
Insurance Plans:
• Health Insurance - Blue Cross/Blue Shield Health Plan: This is a voluntary benefit for the employees. Employees can choose from two PPO medical plans (750 & 1000). Opportunity Home contributes between 78-85% of the cost. This is effective on the 1st day of the month following the date of hire. • Dental Insurance - Blue Cross/Blue Shield Dental Plan (Bluecare Dental): This is a voluntary benefit for employees. Opportunity Home contributes 50% of the cost. This is effective on the 1st day of the month following the date of hire. • Vision Insurance - Humanat: This is a voluntary benefit for employees. Opportunity Home contributes one-third of the cost. This is effective on the 1st day of the month following the date of hire. • Life Insurance - (Blue Cross/Blue Shield of Texas): Life insurance is furnished at no cost to the employee for the amount of one time the employee's annual salary rounded to the next thousand. Employees have the option to purchase additional life insurance at their own cost. This benefit is effective immediately. • Long Term Disability - (Blue Cross/Blue Shield of Texas): Long-term disability is furnished at no cost to the employee. The employee will be eligible to receive a weekly benefit of 66.67% of their basic weekly income. This is effective following 90 days of employment. • Short Term Disability - (Blue Cross/Blue Shield of Texas): Short-term disability is furnished at no cost to the employee. The employee will be eligible to receive a weekly benefit of 66.67% of their basic weekly income. This is effective following 90 days of employment. • Voluntary Accident Insurance - (Blue Cross/Blue Shield of Texas): This is a voluntary benefit for employees. This benefit pays for treatments, services, or injuries incurred, as a result of a covered accident. • Voluntary Critical Illness - (Blue Cross/Blue Shield of Texas): This is a voluntary benefit for employees. This benefit helps cover unplanned expenses when recovering from a critical illness. • Legal Services - Arag Legal Services: This is a voluntary benefit for employees. This program offers employees convenient access to affordable legal services such as the preparation of Wills/Trusts; Debt Matters; Divorce; Identity Theft; Consumer Protection; Real Estate Matters; Document Preparation and Review, plus various other services. • Retirement Plans: • Opportunity Home Pension Plan: This is a mandatory benefit. All employees are required to participate in the pension plan following one year of employment. Opportunity Home contributes 11% and the employee contributes 5% of the gross wages each payroll. This is effective the quarter (January, April, July, or October) following the employee's one-year anniversary. • 457 Deferred Compensation Plan - (Mission Square): This is a voluntary benefit. This is effective immediately upon receipt of an enrollment application. The minimum contribution is $10 per pay period. The maximum contribution is subject to IRS laws. • Additional Benefits: • Flexible Spending Accounts - McGriiff Insurance Services: This is a voluntary benefit.