Accounting Software, Accounts Payable, Auditing, Billing, Check Processing, Construction, Construction Management, Credit Cards, Customer Support/Service, Detail Oriented, Diversity, Documentation, Engineering Procurement and Construction (EPC/EPCC/EPCM), Entrepreneurship, Higher Education, Insurance, Microsoft Excel, Microsoft Office, Microsoft Outlook, Microsoft Word, Organizational Skills, Payment Processing, Reconciliation, Resolve Customer Issues, Safety/Work Safety, Sales Tax, SharePoint Server 2007, Solar Power, Sports, Staff Development, Team Player, Time Management, Vendor/Supplier Selection
Accounts Payable Coordinator I
Moss is a national privately held construction firm providing innovative solutions resulting in award-winning projects. With regional offices across the United States, Moss focuses on construction management, solar EPC, and design-build. The company's diverse portfolio encompasses a wide range of sectors, including luxury high-rise residential, landmark mixed-use developments, hospitality, K-12 and higher education, justice, solar energy and battery storage, and sports. Moss is ranked by Engineering News-Record as the nation's top solar contractor and one of the top 50 general contractors. Moss prides itself on a strong entrepreneurial culture that honors safety, quality, client engagement, and employee development. Its employees consistently rank Moss as one of the best places to work.
Moss' Accounts Payable Coordinator I is responsible for the daily processing of invoices, check requests, and related payments. The ideal candidate for this position is a problem-solving, customer service-focused, detail-oriented individual who is also a team player.
Essential Job Duties and Responsibilities
- Electronic auditing of jobsite generated invoices in CMiC. Verifying all invoices are approved, the correct amounts are processed for payment, and sales tax is included when applicable
- Verifying coding and approvals for overhead invoices
- Audit credit card statements for coding, approvals, complete business purposes, and correct amount due
- Timely processing of invoices for payment based on due dates for miscellaneous invoices and owner funded subcontractors
- Distributing checks
- Reconciling old open payables
- Updating subcontractor compliances in CMiC as contracts, insurance, good guy letters, etc., are received
- Review and process W-9's for new vendors setup
- Communicating with Project Accountants regarding invoice discrepancies, sales tax issues, needed documentation, training needs, etc.
- Reconciling vendor statements
- Extracting AP information from CMiC and compiling reports
- Researching old outstanding checks
- Perform other duties as assigned
Education and Work Experience
- Accounts Payable experience for a mid to large size construction company
- Familiarity with 1099's
- Familiarity with accruing sales tax
- CMiC (accounting software) training available
- Proficient in Microsoft Office (Outlook, Excel, Word)
- Ability to work well with others in a collaborative environment and encourage compliance with accounts payable policies and procedures
- Ability to efficiently gain understanding of processes and procedures for cross training purposes
Job Location: Fort Lauderdale, FL
Classification: Full Time Exempt Salaried
Reports To: Supervisor, Accounts Payable
Moss is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.