Accounts Payable Coordinator | Full Time Year Round

The Accounts Payable Coordinator is responsible for processing purchase requisitions, verifying invoices and statements, handling vendor inquiries and processing payments.  As a customer focused organization, a crucial part of each employee’s job is to get and keep guests. 

ESSENTIAL DUTIES AND RESPONSIBILITIES include the following. Other duties may be assigned.

• Processing all incoming accounting department mail.
• Review purchase requisitions including and confirming invoices.
• Reconciling monthly vendor statements.
• Prepare and Input all invoices into the Nav Finance Accounts Payable system for payment.
• Maintain the electronic requisition system through Concur.
• Maintain all accounts payable records.
• Process vendor payments weekly and on demand.
• Coordinate with the Controller and Corporate Accounting on all cash requirements for the weekly check run.
• Troubleshoot all vendor inquiries.
• Issue yearly 1099’s to vendors.
• Responsible for all accounting department office supplies purchases.
• Month-end closing responsibilities including reconciliation of Accounts Payable subsidiary ledger
• Prepare an electronic copy of all accounts payable documentation for storage.
• Assist managers and supervisors with the investigation of any accounts payable related issues.
• Assist with Cash Room duties and special projects, as assigned.

RESPONSIBILITIES TO SAFETY:

Protect the safety of self, co-workers, and Loon Mountain guests at all times. Report any potentially harmful equipment or situations to the immediate supervisor without delay. Report safety-related accidents and incidents at once to immediate supervisor.  Follow all company and department safety policies and procedures.  

SUPERVISORY RESPONSIBILITIES

There are no supervisory responsibilities associated with this position.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

EDUCATION and/or EXPERIENCE

High School Diploma or GED required with multiple years of experience. Experience in accounts payable preferred; Strong computer and data entry skills. Detail oriented and well organized with excellent time management skills, Independent worker, need minimal supervision, Strong interpersonal skills, Ability to work in a fast paced environment and adapt to change, Knowledge of Microsoft Office applications including Excel. Concur experience a plus.

LANGUAGE SKILLS

Ability to read, write routine reports and correspondence, and present business materials.

MATHEMATICAL SKILLS

Ability to apply basic math skills along with calculating figures and amounts such as discounts.

REASONING ABILITY

Ability to review reports, spreadsheets, inventories and bookkeeping skills.  Ability to define problems, collect data, establish facts, and draw valid conclusions.

CERTIFICATES, LICENSES, REGISTRATIONS

General knowledge of computers.  Proficient with Microsoft Excel and Microsoft Word.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to use hands to finger, handle, or feel and talk or hear.  The employee frequently is required to sit or stand for long periods of time.  The employee is occasionally required to stand, walk, and reach with hands and arms.  The employee must occasionally lift and/or move up to 25 pounds.  Specific vision abilities required by this job include being able to view a computer monitor for up to eight hours per day. 

COMMENTS:

Guest service and communication skills required for working with team members with Concur and payable issues and outside vendors.