Accounts Payable Coordinator

Accounts Payable Coordinator

Salary

Depends on Qualifications

Location

Houston, TX

Job Type

Regular Full-time

Job Number

17313

Department

Flood Control District

Opening Date

10/05/2026

Closing Date

11/5/2026 11:59 PM Central

Max Number of Applicants

300

• Description
• Benefits
• Questions

Position Description

About Harris County Flood Control District:

The Harris County Flood Control District has the mission to reduce the risk of flooding in Harris County, the third most populated county in the United States, with a population in excess of 4.7 million, including the City of Houston, the nation's fourth largest city. The District has jurisdiction over the countys primary stormwater facilities, consisting of approximately 1,500 channels totaling nearly 2,500 miles in length, as well as more than 60 regional stormwater detention basins, totaling more than 10,000 acres and several wetlands mitigation banks.

What you will do at Harris County Flood Control District:

The District is seeking qualified candidates for the role of Accounts Payable Coordinator, who will be responsible for receiving, processing, validating, and auditing invoices against purchase orders for products and services purchased by the District, as well as performing a variety of other financial administrative duties.

Essential Functions and Duties:

Invoice Processing & Verification

• Receive invoices from the Auditor's office and prepare financial account coding for payment.
• Receive delivery/receiving tickets for goods and services acquired through purchase orders and match with original invoices.
• Verify products and services received with the purchase order number using the Harris County Financial System.
• Verify invoice pricing, balances, and expiration dates, note discrepancies, and contact appropriate personnel or vendor for adjustments.
• Distribute invoices to departmental personnel for approval.
• Enter receiving financial information for expenditures using the Harris County Financial System.
• After invoices are posted in the Harris County Financial System, approve invoices for payments.
• Meet invoice processing deadlines in order to ensure checks make Commissioner's Court for approval and payment.
• Monitor purchase orders for cancellations to contracts that have been completed or expired.

Financial Entries, Transfers & Data Management

• Prepare budget transfers and financial journal entries, as necessary.
• Create spreadsheets and databases and input data, as necessary.

Research, Problem Resolution & Communication

• Research and resolve problems by reviewing files, contacting vendors, or departmental personnel.
• Respond promptly and courteously to internal and external requests.

Document Preparation & Quality Review

• Review outgoing materials for grammar, spelling, required signature(s), and conformance with established policies and procedures, as necessary.
• Compose, type, edit letters, memos, reports, and other documents using a personal computer and word processing software.

Training & Compliance

• Attend various internal and external training classes related to the County's Financial Applications to ensure compliance with procedures, policies, and regulations.

Additional Responsibilities and Duties

• Perform purchasing functions when required, such as contacting vendors for pricing, ensuring delivery dates, completing reports, and or creating Request for Purchase Orders.
• Assist with department projects, as needed.
• Attend meetings, seminars, conferences, workshops, and other educational or training programs.
• Assume additional responsibilities as required, adapting to the evolving demands, responsibilities, needs, and objectives of the District.

Harris County is an Equal Opportunity Employer

https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx

If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net.

This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.

Requirements

Education:

• High school diploma or G.E.D. equivalent

Experience:

• Four (4) years of secretarial/administrative experience.
• Two (2) years' experience using a sophisticated financial accounting software package, such as Harris County Integrated Financial and Administrative Solution (IFAS).

Licensure:

• Valid Class "C" Texas Driver's License.

Knowledge Skills, and Abilities:

• Work well independently and as a team and assume ownership in completing assigned tasks.
• Work well under pressure, adhering to tight deadlines and accuracy/quality standards.
• Effectively prioritize and schedule multiple tasks/initiatives using good organizational skills.
• Use proper grammar, correct spelling and punctuation, simple formats, and filing systems.
• Use good phone etiquette and otherwise effectively communicate with coworkers, vendors, the general public, industry, and/or governmental representatives.
• Read/comprehend written materials, e.g., policies, procedures, operating instructions, and safety notices.
• Write/record legible notes of activity and accurately complete required forms.
• Solve simple mathematical problems that may be required in normal work situations.
• Prefer some knowledge of principles of accounting and finance, and principles of Public/Government Purchasing Practices.

NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.

Preferences

Education:

• Associates degree in business or a related field or equivalent training

General Information

Position Type, Hours and Salary:

• Regular | Full-Time | Non-exempt

• 40 hours per week

• Salary: To be discussed at interview

Location:

• Financial | 9900 Northwest Freeway

Houston, TX 77092

Physical Demands and Environmental Exposure:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions:

• Frequent standing and walking; prolonged sitting for extended periods of time.
• Frequent sorting, filing, shelving, and handling of documents, books, files, file drawers, and related materials and equipment required for clerical operations.
• Occasional stooping, bending, reaching, lifting, and carrying items up to 15 pounds.
• Occasional driving of a vehicle with automatic controls.
• Work is performed indoors in a normal office environment with acceptable lighting, temperature, air conditioning, and noise levels.

Employment may be contingent on passing a drug screen and meeting other standards.

Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.

HARRIS COUNTY EMPLOYEE BENEFITS

Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.

The following benefits are offered only to Harris County employees in regular (full-time) positions:

Health & Wellness Benefits

• Medical Coverage
• Dental Coverage
• Vision Coverage
• Wellness Plan
• Life Insurance
• Long-Term Disability (LTD) Insurance
• Employee Assistance Program (EAP)
• Healthcare Flexible Spending Account
• Dependent Care Flexible Spending Account

Paid Time Off (PTO)

• Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
• Eleven (11) County-observed holidays
• One (1) floating holiday per year
• Paid Parental Leave*
• Sick Leave

Retirement Savings Benefit

• 457 Deferred Compensation Plan

The following benefits are available to Harris County employees in full-time and select part-time positions:

• Professional learning & development opportunities
• Retirement pension (TCDRS defined benefit plan)
• Flexible work schedule*
• METRO RideSponsor Program*
• Participation may vary by County department. The employee benefits plans of Harris County are extended to all eligible participants across various departments with the exception of the Harris County Community Supervision and Corrections Department, for which the cited Health & Wellness Benefits are administered through the State of Texas.

In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the Countys behalf as needed.

For plan details, visit the Harris County Benefits & Wellness website:

www.benefitsathctx.com

01

Which of the following best describes your highest level of education completed as it relates to this position?

• High School or GED diploma
• Associate Degree
• Bachelors Degree
• Masters Degree or higher
• None of the above

02

Which of the following best describes your verifiable secretarial/administrative experience? (To be considered, qualifying experience must be documented in your applications employment history)

• Less than four (4) years
• Four (4) years or more but less than five (5) years
• Five (5) years or more but less than six (6) yearsyears more but less than three (3) years
• Six (6) years or more
• I do not have this experience

03

Please provide the dates of employment during which you obtained secretarial/administrative experience. Provide the month and year that began and ended the experience. Example: "January 2020 - December 2023" If this experience is not clearly documented in the Work Experience section, your application will be disqualified. If you do not have this experience, type "N/A" in the space provided.

04

Which of the following best describes your verifiable experience using a sophisticated financial accounting software package, such as Harris County Integrated Financial and Administrative Solution (IFAS)?

• Less than two (2) years
• Two (2) years or more but less than three (3) years
• Three (3) years or more but less than four (4) years
• Four (4) or more years
• I do not have this experience.

05

Please provide the dates of employment during which you obtained experience using a sophisticated financial accounting software package, such as Harris County Integrated Financial and Administrative Solution (IFAS). Provide the month and year that began and ended the experience. Example: "January 2020 - December 2023" If this experience is not clearly documented in the Work Experience section, your application will be disqualified. If you do not have this experience, type "N/A" in the space provided.

06

For this position, a valid Texas Drivers License is necessary. Please choose the option that best describes your situation: (Please be sure to include all related details in the Certificates and Licenses section of your application.)

• Yes, I currently hold a valid Texas Drivers License.
• Yes, I possess a valid Out-of-State Drivers License, but I am aware that I must acquire a valid Texas Drivers License before the start date.
• No, I do not currently have a drivers license, but I commit to obtaining one before the start date.
• No, I do not currently have a valid drivers license.

07

Which of the following describes your level of proficiency using a personal computer and common office software such as MS Office Suite (Word, Excel, PowerPoint, and Outlook). Please select your level of proficiency based on the following descriptions: Advanced: A person with this level of skills is able to produce very large, complex formal documents that require a table of contents, footnotes, endnotes, bookmarks, and other special elements; a wide range of graphic effects, and use advanced techniques for analyzing and manipulating data. Has full mastery of Macro commands and skills to tie the objects together into a cohesive system by using Macros and Visual Basic for Applications code. Makes interactive presentations by using hyperlinks and action buttons. Intermediate: A person with this level of skills is able to customize toolbars, import and insert graphs, embed Excel data, and elaborate reports. Understands the concepts of databases and is able to work with charts and to use the list management capabilities of Excel. Able to use complex query techniques, create efficient forms and reports, and create Macros to automate these forms. Makes interactive presentations by using hyperlinks and action buttons. Basic: A person with this level of skills is able to use basic formatting, editing, printing functions, and understands the document page setup. Has the ability to enter and correct data, modify a workbook, format a worksheet, and use printing functions. Understands the different database concepts and structures and is familiar with data validation and is able to create a simple presentation in PowerPoint, run it, and print it. Entry Level: A person with this level of skills has the ability to open, create, save and modify documents in Word, send and receive email in Outlook and create spreadsheets in Excel. Format documents for printing, comfortable using the printer menu to preview documents. Has ability to change the font, the margins, insert or delete pages and use the built-in spellchecker and grammar check.

• Advanced
• Intermediate
• Basic
• Entry Level
• Not proficient

Required Question

Employer Harris County

Address 1111 Fannin St

Ste. 600

Houston, Texas, 77002

Phone 713-274-5445

Website https://www.governmentjobs.com/careers/harriscountytx