Join our client, a regional law firm, as an Accounts Payable Specialist!
We're seeking a detail-oriented and organized accounting professional to support our day-to-day accounts payable operations. In this role, you'll play a key part in ensuring timely payments, maintaining accurate financial records, and supporting a smooth and efficient finance function.
What You'll Do
- Process and manage vendor invoices accurately and on time.
- Coordinate weekly payments to vendors, client-related third parties, and employee reimbursements.
- Reconcile invoices, purchase orders, and financial records, investigating and resolving discrepancies.
- Maintain vendor records and onboarding documentation.
- Support annual 1099 reporting and compliance activities.
- Reconcile specialized accounts, including USPTO and collateral accounts.
- Prepare trust account payments and assist with treasury-related activities as needed.
- Communicate with vendors regarding payment status and terms.
- Manage petty cash reconciliations and assist with banking transactions, including stop payments and voids.
- Provide support to internal staff regarding accounts payable inquiries.
- Contribute to ongoing process improvements and assist with additional accounting and administrative projects as needed.
What We're Looking For
- High school diploma or equivalent required; associate's or bachelor's degree preferred.
- 2+ years of accounts payable, accounting, or related finance experience.
- Ability to thrive in a fast-paced, deadline-driven environment.
- Strong attention to detail and commitment to accuracy.
- Excellent organizational, communication, and problem-solving skills.
- Ability to handle confidential information with professionalism and discretion.
- Strong Microsoft Office skills, particularly Excel.
- Experience with accounting systems, vendor management, and payment platforms is a plus.
Why Join Us?
You'll be part of a collaborative team where your work directly supports the financial health and operational success of the firm. This is a great opportunity for someone who enjoys working with numbers, building relationships, and improving processes.