Join our client, a regional law firm, as an Accounts Payable Specialist!
We're seeking a detail-oriented and organized accounting professional to support our day-to-day accounts payable operations. In this role, you'll play a key part in ensuring timely payments, maintaining accurate financial records, and supporting a smooth and efficient finance function.
What You'll Do
Process and manage vendor invoices accurately and on time.
Coordinate weekly payments to vendors, client-related third parties, and employee reimbursements.
Reconcile invoices, purchase orders, and financial records, investigating and resolving discrepancies.
Maintain vendor records and onboarding documentation.
Support annual 1099 reporting and compliance activities.
Reconcile specialized accounts, including USPTO and collateral accounts.
Prepare trust account payments and assist with treasury-related activities as needed.
Communicate with vendors regarding payment status and terms.
Manage petty cash reconciliations and assist with banking transactions, including stop payments and voids.
Provide support to internal staff regarding accounts payable inquiries.
Contribute to ongoing process improvements and assist with additional accounting and administrative projects as needed.
What We're Looking For
High school diploma or equivalent required; associate's or bachelor's degree preferred.
2+ years of accounts payable, accounting, or related finance experience.
Ability to thrive in a fast-paced, deadline-driven environment.
Strong attention to detail and commitment to accuracy.
Excellent organizational, communication, and problem-solving skills.
Ability to handle confidential information with professionalism and discretion.
Strong Microsoft Office skills, particularly Excel.
Experience with accounting systems, vendor management, and payment platforms is a plus.
Why Join Us?
You'll be part of a collaborative team where your work directly supports the financial health and operational success of the firm. This is a great opportunity for someone who enjoys working with numbers, building relationships, and improving processes.
Numbers & Facts
Location
Little Falls, NJ
Job Type
Full-time
Skills
Accountingunmatched
Accounting Softwareunmatched
Accounts Payableunmatched
Billingunmatched
Cash Managementunmatched
Communication Skillsunmatched
Dental Insuranceunmatched
Detail Orientedunmatched
Documentationunmatched
Financeunmatched
Financial Operationsunmatched
Financial Transactionsunmatched
Health Insuranceunmatched
Healthcare Reimbursementunmatched
Legalunmatched
Microsoft Officeunmatched
Onboardingunmatched
Organizational Skillsunmatched
Problem Solving Skillsunmatched
Process Improvementunmatched
Purchase Ordersunmatched
Reconciliationunmatched
Record Keepingunmatched
Team Playerunmatched
Time Managementunmatched
Treasuryunmatched
Vendor/Supplier Managementunmatched
Vision Planunmatched
🎯
Be found by employers
5,500+ employers search our resume database daily. Add yours to get found by recruiters looking for candidates like you.
Level up your application
Professional resume templates
Browse dozens of recruiter approved resume templates, layouts and formats. Choose your favorite and make it your own in minutes.