Accounts Payable Coordinator

Title: Accounts Payable Coordinator

Department: Fiscal

Reports To: Senior Director of Finance

Employment Status: Full-Time; Non-Exempt

Date Revised: August 7, 2026

COMPETITIVE BENEFITS PACKAGE!

• Generous PTO package for Full Time employees includes:

• 13 paid federal holidays annually

• 5 paid personal/floating holidays annually

• Sick time

• Up to 20 Vacation days per year!!

• 401k available

• Company-paid Life Insurance

• Company-paid Accidental Death & Dismemberment Insurance

• Opt-in benefits available: Pet Insurance, Employee/Spouse/Child Life Insurance, and Long-Term Disability

• Employee Assistance Program

• Professional Development Opportunities

• Paid Training

Organization Overview:

Sound Community Services, Inc. is a private, not-for-profit organization dedicated to educating, assisting, and supporting individuals with persistent mental health and substance use disorders. Sound works to create a culture and environment in which recovery and wellness are possible.

Position Summary:

The Accounts Payable Coordinator performs the organization''s accounts payable functions, including the timely and accurate processing of vendor invoices, employee reimbursements, and program-related expenses. This role requires strong organizational skills, and the ability to follow internal controls, grant-related documentation requirements, purchasing procedures, and applicable financial policies. The Accounts Payable Coordinator will work closely with vendors, staff, and fiscal team to support efficient financial operations in a nonprofit human services environment.

Essential Functions:

• Process vendor invoices and employee/program check requests accurately and timely, ensuring proper approvals and coding to general ledger accounts.
• Verify supporting documentation and compliance with agency purchasing policies.
• Administer purchasing card transactions and monitor adherence to established limits and guidelines.
• Review and process all credit card transactions, including periodic payment transactions.
• Reconcile credit card accounts monthly.
• Maintain accurate vendor records and ensure confidentiality of financial information.
• Prepare and process weekly check runs and electronic payments.
• Reconcile accounts payable transactions and assist with month-end close procedures.
• Generate and review accounts payable aging reports; resolve discrepancies promptly.
• Prepare annual federal and state 1099 filings.
• Respond to vendor inquiries and resolve payment issues professionally.
• Assist with audits by providing documentation and scheduled related to accounts payable.
• Create, maintain, and follow process sheets, accounting procedures, and other control documentation.
• Support other fiscal department functions and special projects as assigned.

Required Qualifications:

• Associate degree in accounting, business administration, or a related field, or an equivalent combination of education and experience.
• Minimum of one (1) year of accounts payable processing experience.
• Strong proficiency in Microsoft Excel and Word, including the ability to create and update spreadsheets, use formulas, organize financial data, and prepare clear written documentation,
• Excellent attention to detail, organizational skills, and ability to meet deadlines.
• Strong interpersonal and communication skills; ability to work collaboratively across departments.

Preferred Qualifications:

• Proficiency in accounting software (experience with Sage Intacct and AP platforms such as Stampli/Bill.com highly desirable).
• Knowledge of generally accepted accounting principles and nonprofit accounting principles.

Physical Requirements:

This position is primarily performed in an office environment. The position may require prolonged computer-based work; use of standard office equipment, including computers and printers; occasional standing, walking, bending, reaching, and movement within an office environment; occasional travel to agency sites or meeting/training locations; and occasional lifting or moving of materials up to 10 pounds. Reasonable accommodations may be made to enable qualified individuals with disabilities or other legally protected limitations to perform the essential functions of the position, as required by the American with Disabilities Act, the Connecticut Fair Employment Practices Act, and other applicable law, unless doing so would impose an undue hardship/

Other Duties:

This job description is intended to describe the general nature and level of work performed by individuals assigned to this position. It is not intended to be an exhaustive list of all duties, responsibilities, or qualifications. Employees may be required to perform other job-related duties as assigned.

Equal Employment Opportunity Statement:

Employment decisions are made without regard to race, color, religious creed, age, sex, pregnancy, gender identity or expression, marital status, civil union status, national origin, ancestry, citizenship, present or past history of mental disability, intellectual disability, learning disability physical disability, including but not limited to blindness, genetic information, veteran status, sexual orientation, status as a victim of domestic violence, status of sexual assault, status as a victim of trafficking persons, or any other characteristic protected by applicable federal, state, or local law.