Accounts Payable Coordinator - Owings Mills, MD

About the Company and Accounts Payable Coordinator Opportunity:

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• CFS is partnering with a fantastic repeat client to hire an Accounts Payable Coordinator
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• Company boasts low turnover, strong tenure, a collaborative, professional, and customer-oriented team, and is a growing and stable organization
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• Reports to the Accounting Manager
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Job Duties of the Accounts Payable Coordinator:

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• Review and enter vendor invoices into the accounting system, ensuring expenses are coded to the appropriate general ledger accounts and routed for timely management approval.
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• Coordinate weekly payment processing, including check runs and verification of supporting documentation prior to disbursement.
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• Audit and process employee expense reimbursements, confirming compliance with company policies and obtaining all required approvals.
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• Prepare reimbursement files and facilitate electronic payments through the company's banking platform.
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• Assist with periodic special payment distributions, including quarterly dividend payments.
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• Support internal and external audit requests by gathering documentation and responding to inquiries as needed.
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• Contribute to accounting system enhancements and ERP-related initiatives, while helping maintain documentation for internal controls and compliance procedures.
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• Prepare and issue annual 1099 forms and assist with year-end vendor reporting requirements.
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• Perform account reconciliations and provide support during month-end close activities.
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• Maintain vendor records, including vendor setup, W-9 collection, and ongoing updates to supplier information.
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• Research and resolve invoice discrepancies, payment issues, and vendor inquiries in a professional and timely manner.
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Qualifications for the Accounts Payable Coordinator:

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• 2+ years of accounts payable/expense reporting experience required
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• Experience using MS Dynamics Great Plains and/or Concur a plus, but not required
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• Basic Excel skills (ability to do vlookup a plus)
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• Must be able to pass a criminal background check
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Schedule: This role is hybrid in Owings Mills, MD. M-F 8:30am-5pm, 40 hours per week
Salary: $48,000 - $52,000 depending on experience


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