Accounts Payable Coordinator

Cardiology Consultants of Philadelphia ( CCP ) is a professional medical organization committed to the healing mission of Medicine, and is part of a national cardiology platform, Cardiovascular Logistics (CVL). Together, we share the same mission to provide our patients with the highest quality cardiovascular care available. Join our team and be a part of an organization that is dedicated to improving patient outcomes and shaping the future of heart health.

CCP specializes in providing comprehensive cardiology care and currently has over 30 locations throughout the Philadelphia region. We are currently hiring for a full time Accounts Payable Coordinator.

Please note this role is entitled to a $500 sign on bonus.

Position Summary

The Accounts Payable Specialist is responsible for the accurate, timely, and compliant processing of vendor invoices and payments for a multi-location healthcare organization. This position supports clinical and administrative operations by ensuring invoices are properly submitted for approval, coded, matched to purchase order with all receiving or back up support documentation when applicable and paid according to established terms and internal controls.

The Accounts Payable Specialist works closely with AP team, department leaders, practice managers, purchasing staff, vendors, and the Finance team to resolve invoice discrepancies, maintain accurate vendor records, and support month-end close activities.

Required Qualifications

• AP Certification and/or Associate’s degree in Accounting, Finance, Business Administration, or a related field.
• Minimum of 3-5 years of accounts payable, accounting, bookkeeping, or related financial operations experience.
• Experience processing a high volume of invoices in a deadline-driven environment.
• Basic understanding of accounts payable processes, general ledger coding, debits and credits, and internal controls.
• Strong attention to detail and ability to identify discrepancies before payment.
• Experience with vendor onboarding, W-9 collection, 1099 reporting, and vendor master-file maintenance.
• Proficiency in Microsoft Excel, including sorting, filtering, basic formulas, and reconciliation support.
• Experience using an ERP or accounting system, such as NetSuite, Sage, SAP, or similar software.
• Strong written and verbal communication skills.
• Ability to organize work, prioritize competing deadlines, and follow up consistently on open items.
• Ability to work independently while collaborating effectively with a team.
• Professional judgment, discretion, dependability, and ability to handle confidential financial information.

Preferred Qualifications

• Experience supporting multiple legal entities, departments, cost centers, or clinic locations.
• Experience in healthcare, medical practice, hospital, physician group, dental group, or other multi-location service organization.
• Experience with purchase order systems, invoice workflow tools, AP automation, electronic payment platforms, or expense-management systems. For example, ENVI

Essential Duties and Responsibilities

• Review, validate, code, and enter vendor invoices into the accounting system accurately and timely.
• Verify that invoices have appropriate documentation, approvals, purchase orders, receiving information, and contract support before processing for payment.
• Research and resolve invoice discrepancies, duplicate invoices, pricing differences, missing documentation, and vendor payment inquiries.
• Communicate professionally with vendors, practice managers, department leaders, purchasing staff, and internal stakeholders across multiple clinic locations.
• Maintain vendor setup and maintenance, including collection and review of W-9 forms and required supporting documentation for all vendors under your given responsibility.
• Follow established internal controls, accounting policies, purchasing procedures, and confidentiality requirements.
• Identify opportunities to improve AP processes, reduce manual work, and strengthen invoice-processing accuracy and timeliness.
• Perform other accounting and administrative duties as assigned.

Benefits

Cardiology Consultants of Philadelphia provides medical, vision, dental, 401k, profit sharing, LTD, and PTO.

*If you are hired, and assuming your employment is in good standing, you will receive the sign-on bonus. The bonus will be paid to you no later than 30 days following your start date. In the event that you voluntarily terminate your employment or the Company terminates your employment for cause within 6 months of your date of hire, you will be required to repay the full amount of your sign-on bonus.