Accounts Payable Coordinator

Accounts Payable Coordinator

Pay: $23–$26/hour
Schedule: Monday–Friday, 8:30 AM–5:00 PM
Location: Onsite in Providence, RI

Position Overview

We are seeking a detail-oriented Accounts Payable Coordinator to join a collaborative finance team. This position is responsible for managing the full accounts payable process while also assisting with account reconciliations, corporate credit card activity, cash receipts, and other accounting and administrative functions.

This is a great opportunity for someone with 1–2+ years of accounts payable or general accounting experience who is organized, dependable, and comfortable working in a hands-on environment.

Responsibilities

• Manage all phases of the accounts payable process, from invoice receipt through payment.
• Review invoices to ensure proper documentation and management approval.
• Code invoices to the appropriate cost centers and expense/GL accounts.
• Process invoices and payments accurately and within established deadlines.
• Communicate with vendors and internal departments to resolve invoice and payment discrepancies.
• Perform daily and monthly cash account reconciliations.
• Complete weekly and monthly corporate credit card reconciliations.
• Maintain accurate and up-to-date vendor records, including W-9 documentation.
• Assist with the preparation of annual 1099s.
• Provide backup support for cash receipt processing during busy periods and employee absences.
• Assist with general accounting and finance department administrative responsibilities.
• Provide occasional front desk/reception coverage as needed.
• Assist with special events or other business-related activities when required.

Qualifications

• Associate or bachelor's degree in Accounting or a minimum of 1–2 years of accounts payable experience.
• Hands-on experience with invoice processing, coding, payments, and/or account reconciliations.
• Strong organizational skills with excellent attention to detail.
• Ability to manage multiple priorities and meet deadlines.
• Strong written and verbal communication skills.
• Proficiency with Microsoft Excel, Word, and Outlook.
• Experience with accounting or automated AP software is preferred but not required.
• Comfortable communicating with vendors, department managers, and other internal stakeholders.
• Ability to work independently while also contributing to a collaborative team.
• Willingness to assist with occasional administrative and reception responsibilities.

#zip