Overview

We are seeking a detail-oriented Accounts Payable Coordinator (Invoice Entry) to support a high-volume Accounts Payable team. This role is responsible for invoice imaging, data entry, invoice processing, payment term identification, and matching invoices to purchase orders. The ideal candidate will be highly organized, able to work independently, and committed to accuracy while providing exceptional service to internal and external stakeholders.

Responsibilities

• Review, image, and process vendor invoices and supporting documentation.
• Accurately enter invoice information into the company's ERP system.
• Match invoices to purchase orders, receipts, and vendor accounts.
• Identify and apply appropriate payment terms to vendor invoices.
• Recognize and categorize various accounting document types.
• Research and resolve discrepancies related to unit of measure differences and invoice processing issues.
• Review invoice entries to prevent duplicate payments.
• Support month-end, mid-year, and year-end accounting activities.
• Accurately bill customers for products and services when required.
• Provide outstanding customer service to internal teams, vendors, and business partners.
• Assist with inventory-related discrepancies, receiving issues, and shipping discrepancy resolution as needed.

Required Qualifications

• Experience using Microsoft Office applications, including:
  • Excel
  • Outlook
  • Teams
  • Word
• Ability to work independently with minimal supervision.
• Strong attention to detail and commitment to accuracy.
• Basic understanding of accounting principles through coursework or relevant work experience.
• Strong organizational, prioritization, and time management skills.
• Ability to recall information and apply critical thinking to make timely decisions.
• Experience navigating business systems and software applications.
• Excellent communication and customer service skills.

Preferred Qualifications

• Previous Accounts Payable experience.
• Experience with invoice processing, purchase order matching, and payment term application.
• Experience resolving inventory, cycle count, receiving, or shipping discrepancies.
• Experience working with ERP systems.
• Experience with Oracle or similar enterprise accounting software.
• Familiarity with high-volume data entry and transaction processing environments