Overview

We are seeking an Accounts Payable Coordinator to join a shared services team responsible for high-volume invoice processing and vendor payment support. This role focuses on reviewing, entering, and validating vendor invoices, matching invoices to purchase orders using a 3-way match process, and resolving discrepancies to ensure timely and accurate payment processing.
The ideal candidate has strong accounts payable experience, excellent attention to detail, and the ability to work independently in a fast-paced environment.

Responsibilities

• Review and verify inventory-related and expense-related vendor invoices
• Research vendor invoices and purchase orders to identify the correct purchase order for payment processing
• Ensure invoices and supporting documentation are properly imaged and stored
• Enter invoice details accurately into the ERP system using the accounts payable 3-way match process
• Apply appropriate payment terms and accounting information to invoices
• Investigate and resolve invoice discrepancies and processing exceptions
• Partner with branches, buyers, and vendors to obtain missing or corrected information
• Review invoices for duplicate entries and ensure compliance with accounts payable policies and procedures
• Support month-end, mid-year, and year-end close activities
• Provide professional and responsive customer service to internal and external stakeholders

Required Qualifications

• 2-3 years of experience reviewing and verifying inventory-related and expense-related invoices
• 2-3 years of high-volume invoice processing or invoice entry experience
• 2-3 years of accounting experience or related financial background
• Accounts payable experience required
• Strong understanding of:
  • Purchase order processes
  • 3-way invoice matching
  • Basic accounting principles
• Strong attention to detail and accuracy
• Excellent analytical, research, and problem-solving skills
• Ability to organize and prioritize work effectively
• Strong critical-thinking and decision-making abilities
• Proficiency with Microsoft Office applications, including:
  • Outlook
  • Word
  • Excel
  • Teams
  • Access
• Ability to work independently while managing multiple priorities

Preferred Qualifications

• Experience with inventory management, cycle counts, receiving, or shipping discrepancy resolution
• Experience using Oracle or similar ERP systems
• Shared services or high-volume transactional processing experience
• Additional accounting or financial operations experience