Overview

We are seeking an Accounts Payable Coordinator to support high-volume invoice processing within a shared services environment. This role is responsible for reviewing, researching, validating, and entering vendor invoices while ensuring accuracy, compliance, and timely payment processing.

The ideal candidate has strong accounts payable experience, excellent attention to detail, and the ability to efficiently manage large volumes of invoices while collaborating with internal stakeholders and vendors to resolve discrepancies.

Responsibilities

• Review, verify, and process vendor invoices for inventory and expense-related purchases
• Accurately enter invoice details into the ERP system using a three-way match process
• Match invoices to purchase orders and receiving documentation
• Research invoices and purchase orders to determine proper application and payment
• Ensure invoices and supporting documents are properly imaged and maintained
• Identify payment terms and process invoices accordingly
• Investigate and resolve invoice exceptions through research and analysis
• Partner with branches, buyers, and vendors to obtain missing or corrected information
• Review invoices for duplication and compliance with Accounts Payable policies
• Maintain a high level of accuracy while meeting productivity expectations
• Support month-end, mid-year, and year-end accounting close activities
• Provide professional customer service to internal and external stakeholders
• Assist with discrepancy resolution related to receiving, shipping, inventory, and purchase orders

Required Qualifications

• 2-3 years of Accounts Payable experience
• 2-3 years of high-volume invoice processing and data entry experience
• 2-3 years of accounting or finance-related experience
• Experience reviewing and verifying inventory and expense-related invoices
• Strong understanding of:
  • Purchase order processes
  • Three-way matching
  • Invoice processing
  • Basic accounting principles
• Strong attention to detail and accuracy
• Excellent analytical and problem-solving skills
• Ability to research and resolve discrepancies independently
• Experience working in a fast-paced, deadline-driven environment
• Strong organizational and prioritization skills
• Proficiency with Microsoft Office applications, including:
  • Outlook
  • Excel
  • Word
  • Teams
  • Access

Preferred Qualifications

• Experience with Oracle ERP systems
• Experience with inventory control, cycle counts, or discrepancy resolution
• Experience supporting shared services or centralized accounting operations
• Knowledge of receiving and shipping reconciliation processes
• Experience working with large invoice volumes and complex purchase order environments