Accounts Payable Coordinator

Schedule Monday - Friday 8:00am - 4:30 pm EST hours. Can reside anywhere as long as candidate can commit to working EST. (training hours are subject to change) 30 min unpaid lunch.

The Accounts Payable Entry department supports the timely and accurate processing of vendor invoices for payment. The AP Coordinator is responsible for reviewing, validating, and entering vendor invoice information in accordance with established procedures while maintaining quality and productivity standards.

Location- This position may be performed remotely within the United States or in a hybrid capacity in Newport News, VA, based on business needs and company policy.

Responsibilities

• Review invoice images and supporting documentation for completeness and accuracy.
• Enter vendor invoices into Ferguson's ERP system using established Accounts Payable processes, including three-way matching.
• Validate invoice details, including pricing, quantities, purchase order information, and payment terms.
• Apply appropriate payment terms and ensure accurate invoice coding and entry.
• Review transactions for duplicate invoices and data-entry errors.
• Research and resolve invoice discrepancies and processing exceptions.
• Identify and interpret various accounting, purchasing, and receiving documents.
• Communicate with internal departments and vendors regarding invoice-related inquiries.
• Maintain compliance with Accounts Payable procedures and processing requirements.
• Meet established productivity, quality, and accuracy expectations.
• Assist with month-end processing activities as needed.
• Support special projects and other Accounts Payable duties as assigned.
• Provide professional and courteous customer service to internal and external stakeholders.

Qualifications

• Previous Accounts Payable, accounting, finance, data-entry, or administrative experience preferred.
• Strong attention to detail and commitment to accuracy.
• Ability to work effectively in a high-volume, fast-paced environment.
• Strong organizational and time-management skills.
• Ability to analyze information and resolve routine issues independently.
• Proficiency with Microsoft Office applications, including Outlook, Excel, Teams, and Word.
• Data-entry and 10-key proficiency preferred.
• Effective written and verbal communication skills.
• Ability to learn new systems and processes quickly.
• Ability to work independently while maintaining productivity and quality standards.

Success Factors

• Consistently meets productivity and quality goals.
• Demonstrates reliability and accountability in completing assigned work.
• Adapts quickly to changing priorities and business needs.
• Maintains a high level of accuracy in a paperless processing environment.
• Collaborates effectively with team members and business partners.