Accounts Payable Coordinator

Job Description:

The Accounts Payable Imaging and Entry department at Shared Services manages the imaging, distribution, and entry of vendor invoices, in preparation for vendor payment. The Accounts Payable Coordinator (Entry) is primarily responsible for entering vendor invoices, identifying payment terms, and matching invoices to purchase orders.

Must haves:
2-3 years of experience of reviewing and verifying invoices that are inventory and expense related.
2-3 years of high volume invoice entry productivity
2-3 years of Accounting background


•Research vendor invoices and purchase orders to determine the correct PO for application and payment
•Ensure proper imaging of invoices and supporting documentation prior to processing
•Enter invoice details into ***'s ERP by using accounts payable 3-way match process with a high level of accuracy and attention to detail
•Identify and resolve exceptions through advanced research and critical thinking
•Partner with branches, buyers, and vendors to obtain missing or corrected information
•Provide responsive, professional customer service to internal and external partners
•May require advanced problem-solving concerning purchase order research and other research as necessary
•Review invoices for duplication and ensure compliance with AP policies and procedures
•Support Month-End, Mid-Year, and Year-End close activities as needed

Qualifications:
•Accounts payable experience required
•Strong understanding of purchase order processes, invoice matching, and basic accounting principles
•Strong attention to detail
•Experience with inventory |cycle count and/or receiving and shipping discrepancy resolution
•Ability to recall information necessary for quick decision making and critical thinking
•Excellent analytical and problem-solving skills with the ability to research and interpret data
•Ability to organize and prioritize work, adjusting in accordance with job objectives
•Can navigate Microsoft Office software (Outlook, Word, Excel, Teams, Access, etc.)
•Experience with Oracle a plus