Accounts Payable Coordinator

Accounts Payable Coordinator

We have a strong commitment to equity. The Y actively promotes a culture free from bias and injustice. We are dedicated to removing institutional and systemic barriers that result in oppression and racism. We will be accountable to marginalized communities for creating equitable and sustainable environments where social justice is woven into every facet of our programs, and by caring for our communities in a culturally versatile and respectful manner.

The Accounts Payable (AP) Coordinator general tasks include processing invoices and vendor data to prepare for the weekly check run, providing customer support with questions concerning invoices, processing employee expense reimbursements, report distribution, manual check creation, and support of employee purchase cards.

What you'll get from working at The Y:

• Membership to the YMCA of Greater Seattle for you and your household
• Medical, Dental, Vision, and Life insurance
• Retirement with generous employer contributions
• Free access to mental health resources
• Rapidly-accruing paid time off (PTO) available immediately upon hire
• Discounts on qualifying YMCA of Greater Seattle childcare and day camp programs

Hiring range: $23.57-26.48/hour

Responsibilities:

1. Maintain vendor files, payments, and documentation thoroughly and accurately in accordance with YMCA company policy and accepted accounting principles.
2. First line responder with centralized payable help desk support for the YMCA. Answers telephone, email and in person questions concerning proper invoice practices, employee expense reimbursements and purchase card questions, and general payable related questions.
3. Receive and sort mail for the AP team both postal, branch courier, and electronic. Sort invoices by payment terms and validate vendor in the accounting software system.
4. Review and analyze all invoices, expense reports, purchase card data and check requests for proper approval, cost center, and general ledger account line coding.
5. Enter and scan invoices and check requests into the accounting software system in batches. Stage batches for secondary review.
6. Assists AP Administrator with weekly check run and generation of checks and EFT's.
7. Distribute and mail checks weekly, matching proper remittances.
8. Processes, audits, and enters all employee expense reports into the accounting software.
9. Reconcile and review monthly vendor statements, research and resolve discrepancies. Respond to vendor inquiries, including resolution of past due notices.
10. Assists AP Administrator with audit and review of the purchase card data each month.
11. Coordinates, schedules and serves as point for the Association weekly branch courier service.
12. Serve as full back up to Accounts Payable Administrator.
13. Participates as team member to ensure success of software system upgrades. Ensures compliance with Association accounts payable practices.
14. Assist with month end and year end closings.
15. Assist with external financial and agency audits.
16. Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Code of Conduct for Applicants:

All employees and volunteers are responsible for adhering to abuse prevention policies, maintaining appropriate boundaries, completing required training, reporting suspicious or inappropriate behavior, and complying with mandated reporting requirements. Responsible for ensuring staff are properly screened, trained, supervised and held accountable to the organization's abuse risk management standards.

Qualifications:

1. Two to three years of related accounts payable experience.
2. Superior customer service with strong written and verbal communication skills.
3. Intermediate MS Excel skills.
4. Ability to exercise discretion.
5. Ability to manage and prioritize multiple tasks.
6. Strong work ethic and team player.
7. Prefer knowledge of and previous experience with, diverse populations.

If applicable, other combinations of applicable education, training, and experience which provide the knowledge, abilities, and skills necessary to perform effectively in the position may be considered.

Preferred Education/Experience:

• Bachelor's degree in accounting, business or related field preferred.
• Prefer knowledge of and previous experience with, diverse populations (language, culture, race, physical ability, sexual orientation, etc.). Ability to speak any language in addition to English may be helpful.

At the Seattle Y, we are an inclusive organization of people with a shared commitment to nurture the potential of youth, promote healthy living, and foster social responsibility. We also believe in supporting the wellbeing of our employees and offer a free Y membership as a benefit of employment.

Become a leader on our team at the YMCA of Greater Seattle where we promote a continuous learning environment and career opportunities.

Our Mission:

Building a community where all people, especially the young, are encouraged to develop their fullest potential in spirit, mind, and body.

YMCA of Greater Seattle's Core Values:

Respect

Responsibility

Honesty

Caring

Passion for Excellence

YGS is an equal opportunity employer and is committed to creating a diverse and equitable work environment. Qualified applicants will receive consideration without regard to their race, color, religion, sex, sexual orientation, gender identity, national origin, disability, status as a protected veteran, or any other status protected by local, state, or federal law.

All job offers are contingent on the results of a background check. We participate in the Federal E-Verify system.