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Accounts Payable Coordinator – Service

Cox
  • Randolph, Massachusetts
    30+ days ago

    Job Description

     
    Accounts Payable Coordinator – Service
     
    Location: Randolph, MA
    Job Type: Full-Time
     
    Job Summary:

    The Accounts Payable Coordinator will support the day-to-day financial and operational needs of the Service Group. This role plays a critical part in ensuring accurate job cost tracking and the timely processing of vendor invoices in support of Service operations.
    This position sits within the Service operations team and works closely with Account Managers, Project Managers, field teams, and Corporate Accounting. The role is highly integrated with project execution, helping ensure that costs are properly captured, coded, and aligned with project budgets.
     

    Key Responsibilities:
     
    Accounts Payable
    • Process vendor invoices accurately and in a timely manner
    • Match invoices to purchase orders, work orders, and receipts
    • Ensure proper job cost coding and alignment with project budgets
    • Review and resolve invoice discrepancies in coordination with project teams and vendors
    • Monitor outstanding Service vendor invoices and support timely payment cycles
    • Assist with month-end close activities related to AP
     
    Project & Operations Support\
     
    • Partner with Account Managers and Project Managers to ensure accurate cost tracking
    • Assist in resolving job cost discrepancies and missing costs
    • Coordinate with field personnel to obtain packing slips, receipts, and documentation needed for invoice processing
    • Help ensure smooth flow of information between field operations, vendors, and accounting

    Systems & Process Support (NetSuite/BuildOps)
     
    • Support the implementation and ongoing use of NetSuite for Accounts Payable workflows
    • Work within BuildOps to ensure accurate job cost and vendor invoice data
    • Help identify and improve inefficiencies in Accounts Payable and invoice processing workflows
    • Assist in developing standardized procedures and best practices

    Qualifications
    • 3-5+ years of experience in Accounts Payable within a construction, service, or project-based environment
    • Experience in construction, mechanical contracting, or service-based industries preferred
    • Familiarity with job costing and project-based accounting strongly preferred
    • Experience with ERP systems (NetSuite preferred) and/or service management platforms (BuildOps a plus)
    • Strong attention to detail and organizational skills
    • Ability to manage multiple priorities in a fast-paced environment
    • Strong communication skills and ability to work cross-functionally

    Key Competencies
    • Detail-oriented with strong accuracy in financial processing
    • Proactive problem solver, especially with discrepancies and missing information
    • Ability to operate within both accounting and operations environments
    • Strong sense of ownership and accountability
    • Adaptability to changing systems and processes
     

    Why This Role Matters
    This role is essential to ensuring that Service jobs and projects are financially accurate, operationally efficient, and supported through timely and accurate vendor invoice processing. By ensuring project costs are coded correctly and invoices are processed efficiently, this position directly impacts cash flow, job profitability, financial reporting, and the overall execution of the Service business.

    Numbers & Facts

    LocationRandolph, Massachusetts
    Websitehttps://www.coxengineering.com/careers/

    Skills

    • Accountingunmatched
    • Accounting Closeunmatched
    • Accounts Payableunmatched
    • Best Practicesunmatched
    • Billingunmatched
    • Budgetingunmatched
    • Cash Flowunmatched
    • Communication Skillsunmatched
    • Constructionunmatched
    • Construction Contractsunmatched
    • Cross-Functionalunmatched
    • Detail Orientedunmatched
    • Documentationunmatched
    • ERP (Enterprise Resource Planning)unmatched
    • Financial Operationsunmatched
    • Financial Reportingunmatched
    • Multitaskingunmatched
    • NetSuiteunmatched
    • Operational Supportunmatched
    • Organizational Skillsunmatched
    • Problem Solving Skillsunmatched
    • Procedure Developmentunmatched
    • Profit & Lossunmatched
    • Project Executionunmatched
    • Project/Program Coordinationunmatched
    • Project/Program Managementunmatched
    • Purchase Ordersunmatched
    • Sales Managementunmatched
    • Standards Developmentunmatched
    • Time Managementunmatched

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