Accounts Payable Coordinator

This position supports various aspects of finance and accounting functions. Primary duties include processing weekly AP vouchers (travel expense reimbursements, ACH/wire requests, corporate credit cards, vendor setup and maintenance) and supports the monthly, quarterly, and year-end financial closing processes.

PRIMARY RESPONSIBILITIES:

1. Processes weekly accounts payable transactions – invoices, wire requests, travel and expense reimbursements.
2. Executes weekly payment run consisting of checks, ach and wire transfers.
3. Handles returned wires, voided and reissued checks.
4. Assists with approved wire payments and uploads to bank portal for review.
5. Setups new vendor and maintains vendor records.
6. Reviews quarterly and year end 1099 transactions.
7. Supports with the close process as needed.
8. Runs ad hoc reports for stakeholders.
9. Respond to inquiries from both internal and external stake holders.
10. Assists Accounts Payable Manager and colleagues as needed

EDUCATION AND EXPERIENCE:

1. Bachelor’s degree in Accounting.
2. 2-3 years applicable experience in accounts payable.
3. Experience in performing high-volume accounts payable transactions with accuracy.
4. Demonstrated understanding and experience with applying policies and procedures to transactions.
5. Demonstrated experience in meeting deadlines and managing goals through teamwork
6. Experience with Microsoft Dynamics SL, PN3 Payable, Concur, a plus.

SKILLS AND ABILITIES:

1. Microsoft Office suite; advanced Excel skills required
2. Excellent mathematical and computational skills.
3. Effective verbal and written communication skills.
4. Strong critical thinking skills, attention to detail and accuracy.

Optica is an equal employment opportunity employer and will not discriminate against any employee or applicant for employment on the basis of race, color, age, sex, national origin, pregnancy, disability, religion, marital status, veteran's status, personal appearance, political affiliation, sexual orientation, family responsibilities, matriculation or any other basis prohibited by law.