id='p9621_'>Accounts Payable JobID: 9621
Position Type:
Clerical/Executive Assistant Senior
Date Posted:
8/26/2026
Location:
Finance Department
Closing Date:
09/02/2026
Additional Information: Show/Hide
Senior Executive Assistant ~ Accounts Payable
Finance Clerical at District Services Center
40 hours/week | 52 weeks/year
Monday - Friday | 8:00 am - 4:30 pm
Starting Wage: $24.56/hr + Benefits
Join the Duluth Public Schools team, where we work to inspire every student to achieve their potential and prepare students to lead productive, fulfilling lives.
Summary:
Under limited supervision, The Finance Clerical provides essential administrative and specialized financial support, playing a pivotal role in the district's fiscal health. This is not a traditional administrative role; it requires advanced operational leadership, meticulous management of complex financial lifecycles, and a deep understanding of federal and state regulatory compliance.
The team's structure is built on specialization. Each member is specifically hired and trained for a core function: Accounts Payable (AP), Accounts Receivable (AR), or Purchasing. This ensures expertise in each area. The role of Senior Executive Assistant is to support these specialized functions by demanding a high degree of accuracy and analytical ability, exercising independent problem-solving, and serving as a key liaison with internal departments and external partners to ensure the integrity and timely processing of all financial transactions.
Minimum Qualifications:
- High School Graduation or equivalent
- Minimum six (6) years of progressively responsible experience in finance, accounting, or executive-level administrative support, demonstrating a strong understanding of financial operations., OR a combination of education and experience totaling seven (7) years.
Knowledge Requirements:
- In-depth knowledge of district financial policies, accounting standards, and internal controls.
- Thorough understanding of federal, state, and local financial regulations and compliance (e.g., UFARS, 1099s, audit guidelines).
- Advanced customer service principles and professional etiquette in financial interactions.
- Expertise in modern financial office administration and organizational best practices.
- Advanced proficiency in enterprise financial software (e.g., Skyward, Frontline) and Microsoft Excel for complex data analysis.
- Mastery of complex digital and physical financial record-keeping and audit readiness.
- Comprehensive understanding of GAAP, including A/R, A/P, purchasing, and basic payroll principles.
- Knowledge of audit preparation processes.
Skill Requirements:
- Exceptional organizational and time management skills for high-volume, deadline-driven financial workloads.
- Superior verbal and written communication skills to articulate complex financial information clearly.
- Absolute discretion and strict confidentiality with sensitive financial data.
- Proficient operation of office equipment essential for financial processing.
- Skill in designing and maintaining robust financial filing and record management systems.
- Adept at interpreting, applying, and ensuring strict adherence to complex financial policies and regulations.
- Strong judgment and analytical skills to resolve complex financial discrepancies and sensitive issues proactively.
- Advanced data analysis and reconciliation skills using spreadsheets for financial validation and reporting.
- Proactive problem-solving skills to anticipate and mitigate operational challenges.
Desirable Qualifications:
- Associate's or Bachelor's degree in Business, Accounting, Finance, or a related field is preferred.
- Experience in school finance preferred.
Additional Information:
- Applicants should possess exceptional attention to details due to this position requiring extensive data entry.
In addition to rewarding career opportunities, Duluth Public Schools offers an excellent benefit package to employees who are hired into positions scheduled to work 24 hours/week or more. Benefits include, but are not limited to the following:
Medical/Prescription Drug Plan with Health Reimbursement Arrangement
- Single Coverage District pays 100% of premium (FREE) + contributes $2,612.50 into HRA annually
- Family Coverage District pays 75% of premium (25% employee contribution) + contributes $5, 250 into HRA annually
Dental Plan
- Single Coverage District pays 100% of Basic premium (FREE)
- Family Coverage District pays 25% of Premium
Life Insurance
- District provides minimum of $50,000 of life insurance at no cost, employee may purchase supplemental life insurance
Long Term Disability
- District-provided at no cost to employee
Flexible Spending Accounts
- Employees may elect to contribute on a pre-tax basis to Health Flexible Spending Accounts and Dependent Care Accounts
Retirement
- The District contributes 7.5% of your total salary in the Public Employees Retirement Association) pension plan.
- Employees may also elect to participate in Tax-Shelter Annuity options.
Time Off
- Each bargaining unit contract defines time off provisions such as holidays, sick/personal leave, vacation, etc.
Contact Information:
If you have any questions, please contact Human Resources at 218-336-8722 or email noncerthr@isd709.org
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