ACCOUNTS PAYABLE & FINANCE SPECIALIST

Location: Oklahoma City

Travel Required: No

Position Type: Full Time Exempt

Website: https://www.water4.org/

ORGANIZATION SUMMARY

Water4 is headquartered in Oklahoma City. Our mission is treated water piped to every home and community, always. Water4 builds, owns, and operates NUMA, a family of water utilities that deliver treated, piped water to homes, schools, and health facilities across Ghana, Sierra Leone, Uganda, and Zambia. Charitable gifts fund the infrastructure, and each business covers its operations and maintenance through water sales and reinvests its earnings in expansion. As of June 2026, NUMA provides access to treated, piped water for more than 1.3 million people and employs over 1,900 people locally, and all five NUMA businesses finished the fiscal year profitable. Alongside this work, Water4's Multiply movement shares the Living Water through Discovery Bible Study groups in the communities NUMA serves.

POSITION SUMMARY

The Accounts Payable & Finance Specialist is responsible for the accurate and timely processing of Water4's payables and for maintaining the integrity of expense coding across the organization's general ledger. Reporting to the Director of Finance, this position manages the full accounts payable cycle in Sage Intacct, administers the Ramp corporate card platform, and ensures that every transaction is coded correctly by account, department, program, grant, and entity in accordance with Water4's chart of accounts and funder restrictions. The Specialist also serves as a connection point between Finance and Development, reconciling gift and payment activity between Salesforce and Sage Intacct and maintaining accurate documentation of grant agreements, contracts, and payment records. In addition, this position provides front-desk and administrative support that keeps the Oklahoma City office running day to day. Water4 leadership retains final approval authority over invoices and payment release; this position is not an authorized bank signer and does not release payments.

TIME ALLOCATION OF RESPONSIBILITIES

Accounts Payable Processing - 40%

Manage the full AP cycle - receive, review, and code vendor invoices in Sage Intacct; match invoices to purchase orders, contracts, and approvals; route for approval; and prepare check runs, ACH, and wire payments per the established payment schedule. Maintain vendor records, including W-9 collection and 1099 preparation. Monitor AP aging and resolve vendor inquiries and discrepancies.

General Ledger Account Coding & Reconciliation - 20%

Accurately code all payables and expense transactions to the correct GL account, department, program, grant, and entity in Sage Intacct, in accordance with Water4's chart of accounts and funder restrictions. Reconcile the AP sub-ledger to the general ledger monthly and assist with month-end close tasks, accruals, and supporting schedules.

Corporate Card & Expense Administration - 15%

Administer the Ramp corporate card platform - review employee transactions for proper receipts and coding, follow up on missing documentation and policy exceptions, and reconcile Ramp activity to Sage Intacct monthly. Serve as the first point of contact for staff expense and card questions.

Salesforce & Donor Records Support - 15%

Partner with the Development team to reconcile gift and payment activity between Salesforce and Sage Intacct. Post and verify donor payments, research and resolve discrepancies between the CRM and the general ledger, and upload grant agreements, contracts, and payment documentation to the appropriate Salesforce records. Run and format reports from Salesforce to support finance reporting and audit requests.

Administrative & Office Support - 10%

Sort and distribute incoming mail daily; log incoming checks and route immediately to the Director of Finance. Answer and direct incoming phone calls and greet office visitors. Maintain organized digital and physical filing of financial and office documents. Monitor and restock office and kitchen supplies and snacks, placing orders with designated vendors. Support meeting and event logistics as requested.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

• Associate's or Bachelor's degree in Accounting, Finance, Business Administration, or a related field, or equivalent work experience
• Minimum of 2 years of accounts payable, bookkeeping, or staff accounting experience required
• Demonstrated working knowledge of general ledger account coding, chart of accounts structure, and basic accounting principles (debits/credits, accruals, month-end close)
• Experience with Sage Intacct or a comparable ERP system strongly preferred
• Experience with Salesforce or a comparable CRM preferred
• Proficient in Microsoft Office (particularly Excel) and Google Workspace
• Nonprofit, fund accounting, or grant-funded organization experience preferred

PREFERRED SKILLS

• Familiarity with corporate card and expense management platforms such as Ramp, Concur, or similar
• Understanding of restricted vs. unrestricted fund accounting and grant expense allocation
• High attention to detail and a demonstrated commitment to accuracy in coding and documentation
• Strong organizational skills with the ability to manage competing deadlines during close and audit cycles
• Professional, service-oriented approach to vendor and internal staff communication
• Comfortable in a public-facing role answering phones and greeting office visitors
• Ability to handle confidential financial and donor information with discretion
• Highly collaborative across departments, particularly with Development and Program teams
• Enthusiastic about making the world better for the 4 billion people who currently lack access to safe water

GENERAL COMPETENCIES

The following competencies are expected of all Water4 employees:

Job knowledge - Demonstrates knowledge of purposes, objectives, practices, and procedures required to perform the job.

Productivity - Produces a volume of work consistent with the normal requirements of the job.

Quality of work - Work is accurate, thorough, and timely according to agreed standards and expectations agreed.

Communication - Expresses information verbally and in writing in a clear and coherent manner.

Reliability - Can be depended upon to perform assigned tasks in a timely manner and degree of supervision required.

Initiative - Exhibits drive to complete tasks and takes charge in the absence of detailed instructions.

Delegation - Delegating and following up regularly to ensure that delegated duties and responsibilities are carried out.

Teamwork - Establishes and maintains positive working relationships with co-workers and works to share responsibilities towards common targets.

Leadership - Motivates and builds morale, eliciting cooperation from teammates and achieving results through a team effort.

Constructive Feedback - Accepts improvement-oriented ideas and offers the same to colleagues or those under their supervision

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