If you are unable to complete this application due to a disability, contact this employer to ask for an accommodation or an alternative application process.Accounts Payable Intake SpecialistCharleston, SC, US5 days ago Requisition ID: 2116This is a Temporary position funded until August 2027Why is this Different from other Job Opportunities?All contractors supporting this Department must be able to either possess or pass Moderate Risk Public Trust (MRPT) investigation , or obtain a Secret Security Clearance. Important note to consider: A Secret Clearance will open a lot of other doors for your career in the Government to include possibilities of being hired directly.You Must Meet These Minimum RequirementsHigh School Diploma or GEDExperience in providing support for automated financial systemsExperience performing business systems analysisExperience performing the analysis of technical and financial tasksExperience supporting users with installed systems or providing technical support to financial processes requiring an understanding of the functions and operations and the automated systems that support these operations.Experience analyzing transaction errors and assisting functional users in correcting these errors.MS Excel entry level knowledge and experience (i.e. sort, create and maintain simple formulas).We are also Looking forAn Associate or four‑year degree from an accredited university or college is preferred.Experience in supporting the development/implementation of large, complex financial management systems is preferred.Experience with some of the systems and technologies supporting DoS accounting and financial services preferred.Ability to analyze data and obtain the necessary information to correct problems.Ability to work independently or as part of a teamOrganizational and effective time-management skillsStrong attention to detailExperience with Case Management System/Service Now orExperience with workflow management systems that utilize a case or ticketing system to track and distribute workExcellent and professional communication with internal and external customers, both written and verbally.Provide detailed resolutions with proven great customer service.Web-based Meeting SoftwareOur most Successful Employees in this Position DemonstrateAdaptable, dependable, and self‑driveDetail-oriented with excellent time managementStrong written and verbal communication skillsTeam‑first mindset with individual accountabilityConsistently meets or exceeds deadlines with accurate executionTakes ownership and provides clear status updates on assignmentsOverview of DepartmentThe Opportunity: Join the Bureau of the Comptroller and Global Financial Services (CGFS), Department of State (DoS), in Charleston, SC for a temporary assignment supporting the Office of Payables and Receivables. This office provides Accounts Payable services to domestic and selected overseas vendors. As an Accounts Payable intake Specialist, your primary responsibility will be to review invoice packages and create payment vouchers in the financial system, and distribute them to the appropriate team, ensuring documentation accuracy and compliance prior to certification.Day-to-day Job Responsibilities include:Apply relevant regulations and procedures to review and process vouchers and invoicesExamine financial documents for accuracy, completeness, and compliancePerform work consisting of the examination for accuracy, adequacy of documentation, compliance with regulations, and justification of vouchers, invoices, claims, and other requests for payment for:Goods and services provided to or by the Government.Satisfaction of breach of contract or default in fulfilling contractual obligations (e.g., unauthorized substitution of materials specified in a contract or change from contracted price).Other transactions, when such examination of the request for payment is not classifiable in another series.Identify and resolve discrepancies by contacting the submitting unitProvide professional support to stakeholders via email, phone, and TeamsEnsure compliance with Prompt Payment Act and financial policiesEnter and process transactions into DoS financial systemsValidate voucher details against authorizations, receipts, and acceptance recordsAnalyze payments related to IQCs, purchase orders, fixed‑fee, and cost‑reimbursable contractsPerform quality control and maintain tracking and reconciliation for vendor paymentsComplete administrative tasks such as coding, filing, and data verificationLearn, support, and demonstrate an understanding of ISO 9001 objectives.Support and uphold ISO 9001 quality management principlesPerform other duties as assignedInvoice Receipt mailboxReview and perform quality checks on vendor invoices to ensure Prompt Payment conformance and accuracyResearch Awards and Contracts to verify claim validityFormat and prepare package for Bureau approval and paymentReview approvals submitted by bureaus to ensure completion and accuracy for payment processingResearch and review receiving reportsAttach approval packages and/or receiving reports to payment system and update status for payment processing.Work ScheduleStandard 8‑hour shift scheduled between 6:00 AM and 6:00 PM.Work schedules include a non‑compensated 30‑, 45‑, or 60‑minute meal period, based on operational needs and supervisory approval.Employees are expected to adhere to their approved schedule to support office coverage and accurate timekeeping.Additional hours may be required with Assistant Program Manager and DoS approval.100% on‑site position.Microsoft Office Suite: Word, Excel, PowerPoint, Access and OutlookUSAID Accounting System known as PhoenixDocument Storage: Document Imaging System#J-18808-Ljbffr