About Us:
We are a fast-paced and growing alcohol wholesaler based in Nevada, committed to operational excellence, compliance, and customer satisfaction. We are currently seeking an experienced Accounts Payable Clerk to join our Accounting team. This role plays a key part in maintaining accurate financial records and supporting vendor relations, tax compliance, and process improvement.
Position Summary:
The Accounts Payable Clerk is responsible for the full cycle of accounts payable functions. This includes invoice processing, payment preparation, vendor setup, tax reporting, and managing returns to suppliers. The ideal candidate will have strong attention to detail, be highly organized, and possess experience in vendor management and accounting systems, particularly in a regulated industry.
Key Responsibilities:
Receive, verify, and process incoming vendor invoices.
Match invoices to purchase orders and receiving documentation (3-way match).
Code and enter invoices into the accounting system with accurate GL account allocation.
Prepare and process vendor payments via check, ACH, or credit card.
Reconcile vendor statements and resolve any discrepancies or duplicate billing issues.
Complete all new vendor/supplier setups, including collecting credit packets, verifying licenses, and entering information into VIP and the accounting system.
Maintain updated vendor master files including W-9s, payment terms, and state license documentation.
Communicate with vendors regarding payment status and resolve inquiries in a timely manner.
Manage Return to Supplier transactions including issuing return authorizations and tracking credits.
Reconcile company credit cards monthly, ensuring all transactions are coded and supported.
Prepare and file accurate reports for Nevada Alcohol Excise Tax and OTP (Other Tobacco Products) Tax compliance.
Monitor and apply early payment discounts where available.
Organize and maintain AP documentation for audits and regulatory review.
Assist in the preparation and filing of 1099s and year-end reporting.
Generate weekly AP aging reports for internal team use and cash planning.
Support the month-end close process with AP accruals, aging reports, and variance analysis.
Perform additional duties as assigned by the Controller or Accounting Manager.
Qualifications:
2+ years of accounts payable experience, preferably in a wholesale, distribution, or regulated industry.
Strong understanding of AP processes, vendor setup, and tax reporting.
Proficiency with accounting software; experience with VIP is a plus.
Knowledge of Nevada excise tax regulations preferred.
Excellent communication, organizational, and problem-solving skills.
High level of accuracy and attention to detail.
Ability to work independently and meet deadlines.
Benefits:
Competitive salary
Health, dental, and vision insurance
Paid time off and holidays
Opportunities for professional development