Overview:
Title: Accounts Payable Lead
Location: Cape Mesa, AZ (fulltime on-site)
Reports to: Susan Clark
Background Required: 3+ years of finance with focus on full cycle accounts payable operations. Proven experience in a leadership role.
Headline: Sun Auto Tire & Service is the fastest growing, top-10 independent tire dealer in the US with 550+ stores operating under multiple brands. We've been nominated a "Best Place to Work" and are a leading provider of vehicle after-market tires and repair services. We are increasing our footprint rapidly through both organic growth and acquisitions and seek candidates who are looking for a long-term career path and capable of growing into roles of greater responsibility.
The Accounts Payable Lead will manage our accounts payable operations, ensuring efficiency and accuracy in handling the company's expenditures.
Key Responsibilities:
- Lead the accounts payable process, including the management of invoice processing, payment scheduling, and vendor negotiations.
- Mentor accounts payable team, fostering a collaborative team environment.
- Ensure compliance with internal policies and external regulatory requirements.
- Enhance and enforce procedures that improve the efficiency of the accounts payable system.
- Address and resolve any discrepancies in billing and ensure effective communication with customers.
Qualifications:
- At least 3 years of experience in finance, with a focus on accounts payable.
- Demonstrated ability to lead a team.
- Strong organizational and analytical skills.
- High proficiency in Microsoft Office, especially Microsoft Excel
- Strong understanding of generally accepted accounting practices.
- Excellent communication skills, both verbal and written.
Tasks
- Lead a team of Specialist and Contractors with a focus on invoice processing and statement reconciliation.
- Resources for questions or concerns from direct reports, regarding processing of invoices or statement reconciliation.
- Assist direct report Specialist with COD’s, holds or responses to emails as needed.
- Monitor and manage direct reports statement email inbox ensuring that urgent emails are responded to within one business day, and remaining emails that require a response within two business days.
- Pending Approval invoices and/or Credit Memos that require review and leadership approval prior to integrating into the ERP system.
- Review prior days processing counts for each direct report and encourage team members to meet current processing needs.
- Respond timely to requests for invoice copies from other team members.
- Large Vendor/National Accounts statement reconciliation as assigned.
- Ensure statement reconciliations assigned to direct reports are completed prior to each month end.
- Resource to Large or National vendor regarding account status.
- Review and reconcile stale dated checks as provided by AP leadership.
- Pending Receipt processing which involves reaching out to stores to ensure material is received prior to processing invoices over $500.00.
- Provide training and education to new hires, new contractors or promoted team members.
- Vendor refund check reconciliation and account application.
- Submit requests and provide support to the team relating to stop payment and void checks and/or invoices.
- Review and resolve “Spend Guard” queue within Coupa for your direct reports alpha split weekly.
- Provide customer service as needed to suppliers, stores and Sun Auto employees as needed.
- Secondary resource to payment job processing.
Benefits
At Sun Auto we recognize that benefits play a vital role in helping ensure the health and financial security of employees and their families. We offer a range of market-competitive total rewards that include merit increases, paid holidays, Paid Time Off, and incentive bonus programs as well as:
- Medical, Dental and Vision Insurance
- Health Savings Account with Company Contribution
- 401(k) Retirement Plan with Company Match
- Paid Vacation and Sick Days
- Company Paid Life Insurance
- Company Paid Short-Term Disability
- Long-Term Disability Insurance
Sun Auto Tire & Service provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws.
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