Description:
Job Summary:
The Accounts Payable Lead oversees the company’s accounts payable function, ensuring invoices, payments, and related financial transactions are processed accurately, timely, and efficiently. This position manages day-to-day AP operations, maintains effective internal controls, manages vendor relationships, and ensures compliance with company policies and accounting procedures.
The ideal candidate is a highly organized, detail-oriented accounting professional with strong leadership, communication, analytical, and problem-solving skills. The ability to manage multiple priorities, meet deadlines, improve processes, and work effectively with employees, vendors, management, and the Accounting team is essential.
Responsibilities:
Job Responsibilities Include:
- Oversee daily accounts payable operations, ensuring accurate and timely processing of invoices and payments.
- Review and approve invoices, payment requests, and other AP transactions in accordance with company policies and approval requirements.
- Ensure invoices are properly coded, documented, authorized, and approved prior to payment.
- Coordinate weekly payment processing, including checks, ACH payments, and other electronic payment methods.
- Maintain accurate vendor records and serve as a primary contact for vendor payment inquiries and discrepancies.
- Research and resolve invoice discrepancies, duplicate payments, outstanding balances, and vendor account issues.
- Monitor AP aging and outstanding invoices to ensure timely resolution and payment within established terms.
- Identify and implement opportunities to improve efficiency, accuracy, automation, and financial controls.
- Work closely with the Controller and Accounting team to support accurate and timely financial reporting.
- Assist with audits and oversee annual vendor reporting requirements, including preparation and distribution of Form 1099s.
- Maintain confidentiality and compliance with company policies, accounting procedures, and applicable regulatory requirements.
- Perform other accounting and administrative duties as assigned.
Experience:
- Five or more years of accounts payable, accounting, or related financial experience preferred.
- Previous supervisory or management experience is a plus.
- Experience overseeing invoice processing, vendor payments, reconciliations, and issue resolution.
- Experience managing high-volume AP operations and multiple priorities preferred.
Education/Requirements:
- Bachelor’s degree in Accounting, Finance, Business Administration, or related field preferred; equivalent education, training, and relevant experience may be considered.
- Strong knowledge of accounts payable processes, accounting principles, and internal controls.
- Proficiency with Microsoft Office, particularly Excel and Outlook; ERP or financial management software experience preferred.
- Strong analytical, problem-solving, organizational, and time-management skills with excellent attention to detail.
- Strong written and verbal communication skills and the ability to work effectively with employees, management, vendors, and external partners.
- Ability to handle confidential and sensitive financial information with professionalism and discretion.
Requirements: