JOB ESSENTIAL DUTIES:
Accounts Payable Operations
- Oversee the full accounts payable process for MCR Health, including invoice intake,
coding, approval validation, payment processing, vendor communication, and AP
reporting.
- Ensure invoices are supported by appropriate documentation, approvals, purchase
orders, receiving confirmation, contracts, or other required backup before payment.
- Reviews invoices for accuracy, completeness, duplicate billing risk, proper vendor
information, payment terms, and appropriate general ledger coding.
- Manages weekly payment runs, including ACH, check, and other approved payment
methods.
- Ensuring payments are made timely while supporting cash management priorities and
organizational payment strategies.
- Maintains accurate and complete vendor files, including W-9 documentation, payment
information, contact information, and required compliance documentation.
- Responds to vendor inquiries and resolves billing discrepancies, outstanding balances,
statement differences, and payment issues in a timely and professional manner.
- Monitors AP aging and provides regular updates on outstanding invoices, payment
holds, disputed items, and high-risk vendors.
Procure-to-Pay Workflow and Controls
- Supports the end-to-end procure-to-pay workflow, including alignment between
purchase requests, purchase orders, invoice approvals, receipt of goods or services,
and payment processing.
- Works with Procurement, Finance, Grants, and Operations to ensure invoices are routed
appropriately and approved by authorized individuals.
- Ensures AP procedures support proper segregation of duties, approval controls, audit
trails, and documentation standards.
- Identifies workflow gaps, bottlenecks, duplicate payment risks, missing documentation,
and opportunities to improve efficiency.
- Supports effective use of AP automation, purchasing, and accounting systems, including
electronic invoice routing, approval workflows, vendor documentation, and payment
tracking.
- Helps ensure that departments understand required documentation standards before
submitting invoices or purchase requests
REQUIREMENTS & PREFERENCES:
- Bachelor's degree in accounting, Finance, Business Administration, or a related field;
equivalent relevant experience may be considered. A minimum of a High School
Diploma or GED is required.
- Three to five plus years of accounts payable, accounting, finance operations, or procureto-pay experience.
- Prior supervisory or team lead experience.
- Strong knowledge of GAAP, accounts payable principles, invoice processing, vendor
management, and general ledger coding.
- Knowledge of grant documentation, audit preparation, 1099 reporting, and nonprofit
accounting practices.
- Understanding of internal controls, segregation of duties, approval workflows, and audit
documentation requirements.
- Ability to reconcile AP subledger detail to the general ledger.
- Ability to identify duplicate invoices, incorrect coding, missing documentation, and
payment discrepancies.
- Strong analytical, organizational, and problem-solving skills.
- Strong written and verbal communication skills.
- Ability to work effectively with vendors, department leaders, Finance, Accounting,
Procurement, Grants, and Operations.
- Ability to manage multiple deadlines in a fast-paced environment.
- Strong customer service orientation with the ability to maintain appropriate controls.
- High degree of accuracy, confidentiality, professionalism, and ethical judgment.
- Ability to lead, train, motivate, and hold staff accountable, if supervisory responsibilities
are assigned.
- Proficiency with accounting systems, AP automation platforms (ZIP a plus), Microsoft
Excel, Microsoft Office, and electronic document management tools.
- Experience in healthcare, nonprofit, FQHC, grant-funded, or multi-site organizations
preferred.
POSITION SUMMARY:
Reporting to the Controller, the Accounts Payable Manager is responsible for overseeing MCR
Health's Accounts Payable function and supporting the organizations procure-to-pay process
from approved purchase request through invoice processing, payment, reconciliation,
documentation, and audit support.
This position ensures invoices are processed accurately, timely, and in accordance with MCR
Health policies, grant requirements, vendor terms, internal controls, and applicable regulatory
expectations. The Manager is responsible for maintaining strong vendor relationships, ensuring
appropriate documentation and approvals are obtained prior to payment, supporting month-end
and year-end closing, and strengthening AP workflow controls through effective use of MCR
Health's accounting and purchasing systems.
The role requires strong attention to detail, customer service, financial stewardship,
confidentiality, and the ability to partner effectively with Finance, Accounting, Procurement,
Grants, Operations, and department leaders.