Accounts Payable Manager

The Accounts Payable Manager is responsible for overseeing the full-cycle accounts payable function while actively developing, mentoring, and leading a high-performing team. This role ensures timely and accurate processing of invoices, payments, and expense reporting, while fostering a culture of accountability, continuous learning, and professional growth. The position also manages inventory-related payables and plays a key role in bank account setup, maintenance, and cash management processes.

Essential Duties and Responsibilities

Leadership, Mentorship & Team Development

• Lead, mentor, and develop a team of AP professionals, fostering a collaborative and growth-oriented environment.
• Provide ongoing coaching, performance feedback, and career development planning for team members.
• Establish clear goals, expectations, and KPIs, and hold the team accountable for results.
• Identify skill gaps and implement training programs to enhance team capabilities.
• Promote a culture of continuous improvement, knowledge sharing, and operational excellence.
• Serve as a point of escalation while empowering team members to problem-solve independently.
• Support succession planning and talent development within the department.

Accounts Payable Management

• Oversee daily AP operations, including invoice processing, coding, approvals, and payment execution.
• Ensure accuracy, timeliness, and compliance with company policies and accounting standards.
• Manage month-end close activities related to AP, including accruals and reconciliations.
• Maintain vendor records and ensure proper documentation (W-9s, contracts, etc.).
• Resolve complex vendor issues and discrepancies.

Inventory & Cost Management

• Partner with procurement and inventory teams to ensure accurate matching of invoices to purchase orders and receipts (3-way match).
• Monitor inventory-related payables and ensure proper accounting treatment.
• Assist in tracking inventory costs and variances.
• Support audits related to inventory and cost of goods sold.

Banking & Cash Management

• Lead bank account setup, maintenance, and closures across entities.
• Manage user access, signatories, and banking documentation.
• Oversee payment methods including ACH, wire transfers, and checks.
• Partner with Treasury or Finance on cash flow forecasting and payment timing.
• Ensure compliance with internal controls and fraud prevention practices.

Process Improvement & Systems

• Identify and implement process improvements to increase efficiency and accuracy.
• Support or lead AP automation initiatives and system implementations.
• Maintain and optimize ERP/AP systems and workflows.

Cross-Functional Collaboration

• Collaborate with Accounting, Finance, Procurement, and Operations teams.
• Act as a strategic partner to improve end-to-end procure-to-pay processes.
• Support internal and external audits by providing documentation and explanations.