Accounts Payable Manager

The Accounts Payable Manager is responsible for ensuring accurate entry and reporting of all invoices. Ensure payments are disbursed with proper approval and funding. Ensure workflows are properly followed.

RESPONSIBILITIES:

• Vendor Management:
  • Ensure proper vendor set up and maintain complete and accurate vendor and contract files.
  • Oversee vendor setup and management, maintaining strong relationships and ensuring accurate records.
  • Maintain monthly intercompany payments and billings with the assistance of Treasury team.
• Check Processing:
  • Schedule check runs as needed to comply with payment terms.
  • Mails payments to vendors.
  • Process expense reports and check requests
• Develop working knowledge of chart of accounts.
• Invoice Management: Review and approve vendor invoices, ensuring compliance with company policies and accuracy in coding and documentation.
• Workflow Optimization:
  • Continuously monitor, evaluate, and update accounts payable workflows to enhance efficiency and accuracy.
• Account Reconciliation:
  • Reconcile accounts payable transactions to ensure the integrity of financial data.
  • Reconciles monthly vendor statements.
• Cash Requirements: Review and manage cash requirements, ensuring timely and accurate disbursements.
• Accruals Management: Oversee accrual processes, including standard accruals and specific systems like Birchstreet and utilities.
• Reporting and Analytics: Prepare and analyze reports on accounts payable metrics, discounts, and other relevant data.
• System Administration: Serve as a Procurement System (Birchstreet) administrator and manage online vendor profiles.
• Compliance:
  • Ensure compliance with all regulatory requirements, including managing 1099s and W9s.
  • Ensure adherence to all relevant policies and procedures related to the approval of invoices and disbursement of funds.
• Administration of credit card program.
• System Upgrades: Lead system upgrade projects, ensuring seamless transitions and minimal disruption to operations.
• Active participant in month-end closing process.
• Other related duties as assigned.

JOB SPECIFICATIONS:

Education and/or on-the-job experience needed: 5-8 years of experience in accounts payable or a related field, with a strong understanding of AP processes and best practices. Completion of high school, associate, or bachelor’s degree in accounting, Finance, Hotel Management, or related field is preferred.

Industry-specific knowledge, skills & abilities needed: Prior work experience in a hotel accounting environment or related industry is preferred.

Functional/Job-Related knowledge, skills & abilities needed: Proficiency in Microsoft Excel, Outlook, Internet Explorer, and Word. Experience with Birchstreet and/or Oracle’s NetSuite is a plus. Attention to detail. Basic keyboarding skills and calculator use is required.

Management experience needed: Proven experience as a team leader, demonstrating the ability to manage, motivate, and develop a team.

Interpersonal knowledge, skills & abilities needed: Must be able to work as a team with other departments and divisions. Excellent written and verbal communication skills are essential.

Specific knowledge/experience needed: Working knowledge of accounting information systems.