Accounts Payable Manager

Position Title:

Accounts Payable Manager

Department:

Financial Services

Job Description:

General Description

Responsible to oversee the daily activities and operations of the accounts payable function for a multi-entity hospital system processing over 15,000 accounts payable invoices monthly. Also responsible for managing the expense reimbursement, Purchase/Procurement Card, and credit card programs.

Essential Job Duties

Responsibilities listed in this section are core to the position.  Inability to perform these responsibilities, with or without an accommodation, may result in disqualification from the position. 

• Supervise accounts payable staff ensuring processes are followed in accordance with company policies.
• Responsible for setting and facilitating department goals and objectives.
• Responsible for integrating new entities into Accounts Payable process.
• Analyze invoices and expense report trends, posting accuracy, and eligibility for payment.
• Review professional services contracts and payments to ensure compliance with contract and company policies.
• Responsible for oversight of accounts payable staff verifying sales taxes per vendor invoices are captured and paid correctly and accrue any necessary use tax.
• Must be knowledgeable of state of Oklahoma sales/use tax regulations and reporting requirements.
• Facilitate the annual Form 1099 filings, review 1099’s for potential discrepancies, and report any corrections to the third-party servicer.
• Respond to and research vendor inquiries.
• Review, develop and implement accounts payable processes and make recommendations for process improvements.
• Assist with month end closing including assisting with expense variance explanations.
• Prepare regular, ad hoc, and special reports as requested for management review and analysis.
• Monitor changes to vendor maintenance files and perform due diligence work to ensure accuracy and reliability of vendor changes.
• Respond to audit inquiries and requests for information in a timely manner.
• Assist with determining eligibility of new vendors and complete new vendor paperwork.
• Provide training and development opportunities for the staff and departments.
• Maintain files and documentation in accordance with company policy and accepted accounting practices.
• Leads, develops, coaches, and effectively manages the team to ensure deliverables and performance metrics are met.  Develops team to accomplish results through training, development, performance management and recognition.
• Lead all phases of department technical implementations.
• Lead/Manage/Implement process improvements.
• Responsible for onboarding vendors to ePayables and/or ACH programs.
• Manage daily check and ACH payment runs.
• General Workday understanding to successfully manage multiple business processes to implement efficiencies.
• Escheatments.
• Lead various 3rd party projects.
• Ability to lead and present ideas to various workgroups across the organization.
• Ability to design and implement urgent business processes in a short time frame.
• Investigate escalated errors in the P2P cycle. Identify the root cause and resolve with the respective cross-functional teams.

General Job Duties

• Performs other duties as assigned

Minimum Requirements

Education: Bachelor’s degree required.

Experience: At least 5 years of progressive leadership experience including at least 2 or more years in accounts payable.

Certification/License/Registration: IOFM - APM Certification required within 12 months.

Knowledge, Skills & Abilities

• Strong technical knowledge and ability to work closely with IT
• Candidate must be detail oriented with professional attitude and reliable.
• Proficient in Excel, Word, and 10-key by touch.
• Possess strong organizational and time management skills.
• Comprehensive knowledge of IRS Form 1099 rules and filing requirements.
• Thorough knowledge of applicable accounts payable/general ledger systems and chart of accounts
• Able to perform mathematical computations such as percentages, fractions, addition, subtraction, multiplication, and division quickly and accurately.
• Ability to maintain integrity and trust among leadership and staff.
• Proven ability to manage a team of professionals and lead a departmental function.
• Excellent verbal and written communication and presentation skills
• Proven ability to manage a team of professionals and lead a department function

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OU Health is an equal opportunity employer. We offer a comprehensive benefits package, including PTO, 401(k), medical and dental plans, and many more. We know that a total benefits and compensation package, designed to meet your specific needs both inside and outside of the work environment, create peace of mind for you and your family.