Accounts Payable Manager

Position

Accounts Payable Manager

Primary Work Environment

Office-Based: A position that is primarily office-based at an assigned work site. May include minimal travel outside of assigned work site.

General Summary

The Accounts Payable Manager oversees all aspects of the company's accounts payable function, ensuring timely, accurate, and compliant processing of vendor invoices, employee reimbursements, and payment transactions. This role is responsible for leading the AP team, maintaining strong internal controls, optimizing AP systems and workflows, and supporting the month‑end and year‑end close processes. The AP Manager works closely with Procurement, Accounting, Finance, and department leaders to ensure AP operations support organizational goals.

Overview of Primary Responsibilities

Leadership & Management

Supervise, coach, and develop AP staff; manage hiring, training, evaluations, and performance.

Establish team goals, KPIs, and productivity standards.

Build a culture of accuracy, accountability, customer service, and continuous improvement.

Accounts Payable Operations

Oversee full‑cycle accounts payable processing, including invoice intake, coding, approval routing, and payment execution.

Ensure compliance with company policies, GAAP, and any contractual or grant‑funding requirements.

Maintain vendor master data, ensuring accuracy, completeness, and fraud‑prevention safeguards.

Manage weekly/bi‑weekly payment runs (ACH, check, card, wire, payments).

Oversee employee expense reimbursement processes and corporate credit card program.

Ensure timely resolution of invoice discrepancies, vendor inquiries, and payment disputes.

Internal Controls & Compliance

Maintain strong AP controls, including 3‑way match, segregation of duties, vendor verification, and approval workflows.

Ensure compliance with IRS regulations, including 1099 reporting.

Partner with auditors and provide required documentation.

Systems & Process Improvement

Lead optimization of AP systems, automation tools, and ERP workflows.

Continuously evaluate and streamline AP processes to reduce cycle time and improve accuracy.

Champion digital transformation, including electronic invoicing and payment automation.

Financial Reporting & Close

Prepare AP‑related journal entries, accruals, and reconciliations for month‑end and year‑end close.

Produce AP aging reports, cash‑flow impact analyses, and key AP metrics.

Collaborate with Procurement, Budgeting, and Accounting teams on spend management.

Qualifications and Experience

Minimum Education Required:

Bachelor's degree in Accounting, Finance, Business, or related field (or equivalent experience). 5+ years of progressive accounts payable experience.

Minimum Experience Required:

2+ years supervisory or team‑lead experience.

Strong understanding of GAAP and AP best practices.

Proficiency with ERP systems (e.g., NetSuite, Dynamics, SAP, Oracle, Sage).

Advanced Excel skills (pivot tables, VLOOKUP/XLOOKUP, reconciliation techniques).

Excellent organizational, analytical, and problem‑solving skills.

Strong communication skills and ability to work cross‑functionally.

License Requirement: n/a

BH Level: n/a

Preferred Education:

Preferred Experience:

Experience in nonprofit, government‑funded, or grant‑funded environments (if applicable).

Experience with AP automation tools (e.g., Bill.com, Tipalti, AvidXchange, Concur).

Knowledge of international payments and multi‑entity environments.

Preferred License:

Certification (CAPA, CMA, CPA, or similar) a plus.

Company / Regulatory

Requirements

Minimum 18 years of age.

Valid AZ DPS Level I fingerprint clearance card (must maintain valid card throughout employment)

CPR, First Aid, AED certification, if required (must maintain throughout employment).

Current, valid Driver's License and 39-month Motor Vehicle Report and proof of vehicle registration liability insurance to meet insurance requirements

Initial current negative TB test result, if required (Employer provides).

Basic Knowledge, Skills and Abilities

Comprehension of the English language, verbally and in writing, and the ability to read, write and speak English.

Computer literacy to include working knowledge of Microsoft 365 Office Systems, Word, Outlook and Excel application; ability to utilize Electronic Health Record (EHR).

Verbal de-escalation [safety-care]

Physical Demands

The conditions herein are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodation may be made to enable individuals with disabilities to perform.):

Sufficient physical ability and mobility to work in an office, school or community setting; to stand or sit for prolonged periods of time; to occasionally stoop, bend, kneel, crouch, reach, and twist: to lift, carry, push, and/or pull light to moderate amount of weight; to operate office equipment requiring repetitive hand movement and fine coordination including use of a computer keyboard or laptop; and to verbally communicate to exchange information. Ability to provide services in homes or locations in the community which may not be adapted for accessibility.

Ability to hear in the normal audio range with or without correction or accommodation.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this position. They are not intended to be construed as an exhaustive list of all responsibilities, duties and skills required.