Vacancy NameACCOUNTS PAYABLE & PURCHASING SUPERVISOR - Anchorage Vacancy NoVN900 Employment TypeFull Time Exempt LocationAnchorage-Central Office Salary Range$66,726-$82,430 DOE Salary PeriodAnnual BenefitsAs a full time, regular employee, you will be eligible to participate in the benefit programs on the first day of the month after your 60th day of employment. Job Details
JOB SUMMARY: Responsible for overseeing the organization's accounts payable, purchasing, travel and card administration, and asset management functions. This role ensures accurate, timely processing of financial transactions while maintaining strong internal controls and compliance with organizational policies and funding requirements. This position leads a small team and works cross-functionally with departments to support efficient procurement and financial operations.
ESSENTIAL FUNCTIONS, DUTIES AND RESPONSIBILITIES:
Accounts Payable Operations
- Oversee the full accounts payable cycle, ensuring timely and accurate processing of invoices and payments
- Review and approve disbursements, ensuring proper documentation and coding
- Monitor aging reports and ensure compliance with vendor payment terms
- Resolve escalated vendor issues and discrepancies
Purchasing & Procurement Oversight
- Oversee purchasing processes to ensure compliance with internal policies and funding requirements
- Establish and maintain efficient procurement procedures and documentation standards
- Partner with departments to support purchasing needs while maintaining financial controls
- Evaluate vendor relationships and support cost-effective purchasing strategies
Travel & Card Administration
- Oversee administration of corporate travel processes and purchase card programs
- Ensure compliance with travel and expense policies
- Monitor and reconcile purchase card activity and resolve discrepancies
- Provide guidance and training to staff on appropriate usage and documentation
Asset Management
- Oversee tracking and management of organizational assets
- Ensure accurate asset records, tagging, and lifecycle management
- Support inventory control processes and periodic audits
- Ensure compliance with grant and funding requirements related to asset management
Compliance & Internal Controls
- Ensure adherence to organizational policies, GAAP principles, and regulatory requirements
- Strengthen and maintain internal controls over disbursements and procurement
- Support audit processes by providing documentation and responding to inquiries
- Ensure proper segregation of duties and risk mitigation practices
Team Leadership & Development
- Supervise, train, and develop AP, purchasing, and card administration staff
- Establish clear expectations, accountability, and performance standards
- Foster a collaborative, service-oriented team environment
- Identify opportunities for cross-training and professional development
Process Improvement & Systems
- Identify and implement process improvements to increase efficiency and accuracy
- Support implementation and optimization of financial and procurement systems
- Develop and maintain standard operating procedures for AP and purchasing functions
POSITION TYPE/EXPECTED HOURS OF WORK:
This is a full-time position. Days and hours of work are Monday through Friday, 8 a.m. to 5 p.m. or hours vary with location. Occasional evening and weekend work may be required as job duties demand.
TRAVEL:
Travel is primarily local during the business day, although some out-of-area and overnight travel may be expected.
EMPLOYMENT REQUIREMENTS AND REQUIRED EDUCATION:
- Must be at least 18 years of age.
- Must pass state and federal background checks, including fingerprints.
- Bachelor's degree in Accounting, Finance, Business Administration, or related field (or equivalent experience)
- 5+ years of experience in accounts payable, purchasing, or financial operations
- 2+ years of supervisory or team leadership experience
- Strong knowledge of accounts payable processes and internal controls
- Excellent organizational, analytical, and problem-solving skills
- High level of accuracy and attention to detail
- Demonstrated ability to manage multiple priorities and meet deadlines
- Responsible work ethic with reliable attendance.
- Employees are expected to remain alert, attentive, and fully engaged in their responsibilities during all working hours. Sleeping while on duty is strictly prohibited.
- Proven ability and willingness to be self-directed in problem solving and decision-making and perform basic assignments with little or no direct supervision while also working effectively as a team member.
- Demonstrated intermediate level of computer skills necessary to use and create documents and reports, spreadsheets, workshop materials and slide presentations, and to enter data into intricate database programs and proficient use of Microsoft Word, Excel, PowerPoint, Publisher, and Outlook.
- Must keep all matters concerning participants in strictest confidence as required by HIPAA privacy and the 42 CFR, Part II confidentiality regulations.
- Must be able to provide own transportation to meet work schedule requirements.
PREFERRED EDUCATION AND EXPERIENCE:
- Experience in a nonprofit, government, or grant-funded environment
- Familiarity with procurement policies and compliance requirements
- Experience managing purchasing, travel, or card programs
- Experience with asset tracking systems or inventory management
- Proficiency with ERP or financial systems
BENEFITS:
As a full time, regular employee, you will be eligible to participate in our competitive benefits programs on the first day of the month after your 60th day of employment, including but not limited to:
- Medical, Dental & Vision
- Life & Supplemental Insurance
- 401K/Pension Plan
- Flexible Spending Account/Health & Dependent Care
- Health Savings Account
- Employee Assistance Program
- 20 days (160 hours) of accrued Paid Time Off
- 12 Established paid holidays
- Monthly Wellness Reimbursement