Accounts Payable Representative

Job Summary

The Accounts Payable Representative is responsible for processing and managing the company's outgoing payments, ensuring invoices are accurate, approved, and paid on time. This role maintains vendor relationships, reconciles accounts, and supports the accounting team by ensuring compliance with company policies and financial procedures.

Key Responsibilities

• Review, verify, and process vendor invoices for payment.
• Match invoices with purchase orders and receiving documents.
• Ensure proper coding and entry of invoices into the accounting system.
• Prepare and process electronic transfers, checks, and other payment methods.
• Reconcile vendor statements and resolve discrepancies.
• Respond to vendor inquiries regarding payments and account status.
• Maintain accurate accounts payable records and documentation.
• Assist with month-end and year-end closing activities.
• Monitor aging reports and ensure timely payment of obligations.
• Support audits by providing requested documentation and records.
• Collaborate with internal departments to obtain invoice approvals and resolve payment issues.
• Ensure compliance with company policies, accounting standards, and internal controls.

Required Qualifications

• High school diploma or equivalent; Associate's or bachelor's degree in accounting, Finance, or related field preferred.
• 1-3 years of accounts payable, bookkeeping, or accounting experience.
• Knowledge of accounting principles and accounts payable processes.
• Proficiency in Microsoft Excel and accounting software/ERP systems.
• Strong attention to detail and organizational skills.
• Excellent communication and problem-solving abilities.
• Ability to manage multiple tasks and meet deadlines.

Preferred Qualifications

• Experience with ERP systems such as SAP, Oracle NetSuite, or Microsoft Dynamics 365.
• Experience in high-volume invoice processing environments.
• Understanding of sales tax and vendor compliance requirements.

Key Skills

• Invoice Processing
• Account Reconciliation
• Data Entry Accuracy
• Vendor Management
• Financial Recordkeeping
• Time Management
• Attention to Detail
• Microsoft Excel
• Problem Solving
• Communication Skills

Typical Work Environment

This position typically works in an office or hybrid environment and collaborates closely with accounting, procurement, and finance teams. The role may require additional hours during month-end close periods and audits.