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POSITION SUMMARY
Preforms general accounting duties, reviews invoices for completeness and accuracy prior to processing, process
payments of invoices, travel expenses, terminal rent, tank washes and wires
Essential Functions:
- Enters invoices into AS400
- Verifies invoice numbers, dates and amounts match
- Follows up on vendors inquiries for payment with details and research past due invoices
- Post ACH/Wire transfers made to general ledger accounts weekly
- Verifies inventory, non-inventory, breakdown/repair invoices match PO's
- Manually keys invoice amounts and dates on approved invoices
- Enters tank wash invoices for payment
- Reviews Docuware trays for unprocessed invoices
- Reviews weekly Docuware voucher/check upload for errors
- Reviews month end unprocessed reports from Docuware for monthly accrual
- Works with vendors to ensure account accuracy
- Prepares check batch for Oakley Transport check run Thursday of each week
- Verifies general ledger cost centers on all non-inventory items, then enters invoice number and date, and matches to the PO, which generates a voucher for payment.
Special Knowledge Skills & Abilities:
- • Basic understand of general business office functions
• Basic understand of general business office protocol/behavior
• Demonstrate effective planning, organizing and multi-tasking
• Basic knowledge of accounting and processing
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