Accounting, Accounts Payable, Administrative Skills, Billing, Communication Skills, Copying Machines, Customer Support/Service, Document Scanners, Employee Relations, File Maintenance, Financial Reporting, Financial Statements, Funding, General Ledger Accounting, High School Diploma, Interpersonal Skills, Keyboards, Mathematics, Multitasking, Office Equipment, Organizational Skills, Physical Demands, Reconciliation, Regulations, Safety Compliance, Safety Process, Team Player, Time Management, Typing, Vendor/Supplier Evaluation
Accounts Payable Specialist
Maintain accounts payable module and perform all accounts payable functions and filing for numerous funding sources. Reconcile accounts in a timely manner and according to schedule. Assist in the preparation of certain monthly financial statements, supporting schedules and audit schedules. Prepare and distribute 1099-Misc forms by IRS deadlines. Perform the annual Escheatment process by specified deadlines. Interact with vendors and suppliers regarding invoices, payments, and related issues; maintain and update a variety of accounting and financial information. May also assist with related special projects and provide general office support.
Essential Duties and Responsibilities
- Maintains accounts payable module on MITAS system and performs all accounts payable functions for numerous funding sources
- Process ACH and Internal transfers
- Reconciles accounts as assigned
- Assists in the preparation of certain monthly financial statements, supporting schedules & audit schedules
- Prepares and distributes annual 1099-MISC Forms by the IRS deadline
- Perform the annual Escheatment process by specified deadlines.
- Provides daily Accounting support in MITAS System, Wells Fargo CEO, Vendor Payments database, Travel Advance database, Receipts database, and the Delegation of Authority
- Interacts with auditors, vendors, and MFA staff
- Maintain scanned files
- Performs other related duties of a similar nature and level as assigned.
- Employees are required to comply with safety regulations, procedures, protocols
Minimum Qualifications Education and Experience
High school diploma or equivalent and three years experience in General Ledger accounting, Reporting and Accounts Payable. Proficient in Excel.
Conditions of Employment
None
Knowledge, Skills, and Abilities
- General Ledger, accounting principles and practices, reporting & accounts payable knowledge
- Knowledge of current IRS requirements as it pertains to 1099-MISC preparation
- Knowledge of requirements in regard to unclaimed property/money
- Excellent math skills and their applications
- Excellent communication skills
- Attentive to detail
- Ability to multi-task
- Self-starter
- Work independently
- Handle common inquiries or complaints
- Effectively present information and respond to questions from customers, employees, and visitors
- Exercise good judgment and focus on detail as required by the job
- Operate standard office equipment, such as computer keyboards and monitors, copiers, scanners, and telephone
- Proficient in computer software and systems applicable to the position
- Follow oral and written instructions and procedures
- Collect, organize, and interpret data and prepare accurate records
- Meet schedules and deadlines of the work unit
- Maintain well-organized materials, files, systems and tools
- Adapt to changes in work situations and priorities
- Establish and maintain constructive and cooperative interpersonal relationships with employees, peers, supervisors, or managers in the work unit and other departments, as well as with employees of outside entities and other individuals, as applicable to the essential duties and responsibilities
Core Expectations
- Provide Exceptional Customer Service to internal and external customers 100% of the time.
- Demonstrate a positive attitude
- Demonstrate respectful behavior
- Foster teamwork and collaboration
- Exhibit honesty and integrity in communications and actions
- Take initiative
- Dependable, Reliable, Adaptable and Productive
- Strive to become the subject matter expert in your position
Work Environment
The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Work is performed in a standard office or indoor environment. Essential functions are regularly performed without exposure to adverse environmental conditions. However, employees may be exposed to minor inconveniences such as occasional noise, exposure to computer screens, crowded working conditions, and/or minor heating, cooling or ventilation problems.
Physical Demands
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Sedentary Work: Performing the essential functions typically requires exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently. The work involves sitting most of the time.
The work typically involves talking, hearing, and seeing; keyboarding, typing, and using a computer monitor; moving and organizing papers and other light office materials; filing and retrieving documents; and similar sedentary office work.
*********** MFA is an Equal Opportunity Employer.