Accounts Payable Specialist

The Accounts Payable Specialist is responsible for the accurate and timely processing of vendor invoices within a fast-paced Consumer Packaged Goods (CPG) environment. This role ensures strong financial controls, maintains vendor relationships, and supports the integrity of the procure-to-pay process. The ideal candidate is highly detail-oriented, methodical, and committed to delivering quality work while maintaining clear and professional communication.

Key Responsibilities

• Process high-volume vendor invoices accurately and in a timely manner
• Perform three-way match (PO, receipt, invoice) and resolve discrepancies
• Maintain vendor master data and ensure compliance with internal controls
• Reconcile vendor statements and respond to vendor inquiries professionally
• Assist with month-end close activities, including accruals and account reconciliations
• Support audits by providing documentation and responding to inquiries
• Partner cross-functionally with Procurement, Receiving, and Finance teams
• Ensure adherence to company policies and standardized P2P processes

Key Behaviors & Competencies

Excellent Written and Verbal Communication

• Communicates clearly, professionally, and respectfully with vendors and internal stakeholders
• Proactively follows up to resolve issues and prevent delays
• Provides timely updates and escalates issues appropriately

Accurate, Detail-Oriented, and Quality-Driven

• Maintains high accuracy in invoice processing and coding
• Reviews work carefully to ensure compliance with company standards
• Takes ownership of tasks and ensures complete, error-free follow-through

Methodical and Systematic

• Follows established processes and internal controls consistently
• Works in an organized and structured manner
• Documents processes and maintains thorough records
• Identifies opportunities to improve workflow efficiency while preserving controls

Strong Follow-Through and Accountability

• Ensures invoices are fully processed from receipt to payment
• Tracks open items and resolves outstanding issues promptly
• Meets deadlines in a high-volume, deadline-driven environment

Qualifications

• 2+ years of Accounts Payable experience, preferably in a CPG or manufacturing environment
• Experience working in ERP systems (e.g., IFS, SAP, Oracle, etc.)
• Strong understanding of three-way match and P2P processes
• Proficiency in Microsoft Excel and Microsoft Office
• Ability to manage multiple priorities with strong attention to detail
• High level of integrity and commitment to internal controls