Accounts Payable Specialist

The Accounts Payable Specialist provides support to the INEOS KOH Finance Department and works alongside the Purchasing Department to ensure timely and accurate invoicing, vendor payment posting and reconciliations.

Accountabilities of the role include:

Accountability 1: Drive SHE Excellence

Most important activities:

• Promote the 20 principles of process and behavioral safety and adhere to life-saving rules
• Report incidents, near misses, and hazard identifications, and lead investigations onsite with appropriate conclusions and sustainable actions.
• Ensure workplace practices are in conformity with established guidelines (IGGN).

Accountability 2: Accounts Payable Responsibilities

Most important activities:

• Daily sorting and distribution of the accounts payable mail/email, routeing invoices that require further approval or needs assistance.
• Allocations of invoices to the correct Purchase order/cost center.
• Return invoice to requisitioner and or Purchasing for pricing differences, freight differences, not enough money approved on PO.
• Processing invoices in ERP system accurately and timely
• Ensuring invoice payment due dates adhere to the payment terms agreed with the vendor master data.
• Verifying invoice bank details match those within the vendor master date. Updating as needed
• Prepare payment run files weekly and ad hoc special payment runs for management review and approval.
• Verifies vendor accounts by reconciling monthly statements.
• Obtaining W-9 from all vendors and initiating ach 2 step verification to pay vendor by ach.
• Sales Tax and Use Verification determination.

Accountability 3: Other accounting responsibilities

Most important activities:

• Month end Journal Entry review and upload.
• Generate and analyze AP reports to provide insights into financial performance and process effectiveness. Use data to recommend and drive process optimizations.
• Obtain office supply order for the entire INEOS KOH facility and enter requisition, order and deliver.
• Assist with annual financial audit requests.
• And other duties as assigned.