Accounts Payable Specialist

Accounts Payable Specialist
Location: Remote (Candidates must reside in Minnesota or Wisconsin)
Employment Type: Full‑Time
Work Model: 100% Remote
Compensation: $24 - $27/hr

Position Overview

We are seeking a detail‑oriented Accounts Payable Specialist to support a high‑volume accounting function within a well‑established music and media organization. The ideal candidate thrives in a fast‑paced, deadline‑driven setting while maintaining accuracy and strong internal controls.

Key Responsibilities

Invoice Processing & 3‑Way Matching

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• Process high volumes of vendor invoices (300+ weekly), ensuring accuracy and timeliness.
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• Perform 3‑way PO matching to validate invoices against purchase orders and receiving documentation.
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• Investigate and resolve discrepancies related to pricing, quantities, or missing documentation.
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Accounts Payable Operations

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• Enter and code invoices accurately within Microsoft Navision.
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• Maintain vendor records and respond to vendor inquiries regarding payment status.
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• Prepare invoices for approval and ensure adherence to company policies.
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• Assist with weekly payment runs, including checks and electronic payments.
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Reconciliation & Month‑End Support

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• Reconcile vendor statements and resolve outstanding balances.
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• Support month‑end close activities related to accounts payable.
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• Maintain organized electronic documentation for audit and compliance purposes.
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Collaboration & Process Support

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• Work closely with purchasing, operations, and accounting teams to ensure accurate invoicing and receiving processes.
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• Identify opportunities for process efficiency while maintaining controls in a high‑volume environment.
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Qualifications

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• 2+ years of Accounts Payable experience, preferably in a high‑volume environment.
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• Hands‑on experience with 3‑way matching required.
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• Experience using Microsoft Navision (or similar ERP systems) strongly preferred.
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• Strong attention to detail and ability to manage repetitive tasks with accuracy.
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• Proficiency in Microsoft Excel and Outlook.
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Work Environment

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• Fully remote position; candidates must be located in Minnesota or Wisconsin.
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