Accounts Payable Specialist

The Accounts Payable Specialist is responsible for managing the full end‑to‑end accounts payable function with a strong focus on accuracy, compliance, and process efficiency. This role requires advanced proficiency in Workday Financials, particularly the Payables module, and serves as the primary owner of all A/P operations, from invoice processing and payment execution through reporting, audits, and compliance.

Key Responsibilities:

• Manage the full-cycle accounts payable process, including vendor invoices, purchase orders, employee reimbursements, and miscellaneous payments.
• Review and approve transactions in Workday and PaymodeX, ensuring accurate coding, approvals, tax treatment, and policy compliance.
• Process ACH, check, and wire payments and resolve invoice, reimbursement, and payment inquiries.
• Maintain vendor records, support supplier onboarding, and ensure valid W‑9 documentation for 1099 reporting.
• Monitor pending transactions and follow up to ensure timely approvals and settlement.
• Generate A/P reports to support reconciliations, audits, and month‑end close.
• Prepare and file annual 1099s and maintain audit‑ready documentation.
• Provide support and guidance to internal users on A/P processes and Workday navigation.
• Identify opportunities to improve workflows, support training efforts, and collaborate with finance team members.

Qualifications:

• 5+ years of Accounts Payable or related accounting experience.
• Demonstrated expertise with Workday Accounts Payable.
• Experience managing the full A/P lifecycle independently.
• Strong attention to detail, problem‑solving ability, and organizational skills.
• Bachelor's degree or equivalent experience.

Preferred:

• Experience with PaymodeX.
• Knowledge of fund accounting, GASB standards, or nonprofit financial reporting.
• Familiarity with additional Workday Financial Management modules.

All qualified applicants will receive consideration for employment without regard to race, color, national origin, age, ancestry, religion, sex, sexual orientation, gender identity, gender expression, marital status, disability, medical condition, genetic information, pregnancy, or military or veteran status. We consider all qualified applicants, including those with criminal histories, in a manner consistent with state and local laws, including the California Fair Chance Act, City of Los Angeles' Fair Chance Initiative for Hiring Ordinance, and Los Angeles County Fair Chance Ordinance.