The Accounts Payable Specialist at Garland Technology is responsible for managing the full-cycle accounts payable process with a strong emphasis on accuracy, timeliness, and detailed invoice validation. This role ensures proper billing documentation, coding, approvals, and payment processing while maintaining compliance with internal controls and financial policies.The ideal candidate demonstrates exceptional attention to detail, strong organizational skills, and the ability to identify discrepancies before they impact financial reporting.Key ResponsibilitiesInvoice Processing & Billing AccuracyReview, verify, and process both vendor invoices and VRMAs with a high degree of accuracyPerform detailed three-way matching (PO, invoice, receiving documentation)Identify and resolve discrepancies, pricing variances, duplicate invoices, and billing errorsEnsure proper documentation and approvals are obtained prior to paymentPayment ProcessingPrepare and process ACH, wire, and check payments in accordance with payment termsMonitor payment schedules to optimize cash flow while avoiding late feesReconcile vendor statements and resolve outstanding itemsMaintain accurate vendor records in the accounting systemRespond to vendor inquiries professionally and promptlyAssist with vendor onboarding, including W-9 collection and compliance documentationAssist with month-end close, including AP accruals and reconciliationsMaintain organized audit-ready documentationSupport year-end audit requests and 1099 preparationGenerate AP aging reports and other financial reports as requestedProcess & ComplianceAdhere to internal controls and company financial policiesRecommend process improvements to enhance efficiency and accuracyEnsure compliance with tax regulations and company proceduresCompletes other assigned duties as assigned, such as maintaining the in-office cleaning schedulePreferred QualificationsBachelor's degree in Accounting or related field1 - 2 years prior employment in accounting related fieldStrong understanding of General Ledger system and Accounts Payable processingStrong organizational, analytical and recording skillsProficient in Microsoft Office suiteTechnical SkillsProficiency in accounting software (e.g., NetSuite, QuickBooks, SAP, Oracle, etc.)Familiarity with ERP systems and digital invoice workflowsCore CompetenciesExceptional attention to detail and accuracyStrong organizational and time-management skillsAnalytical mindset with ability to identify and resolve discrepanciesAbility to manage multiple deadlines in a fast-paced environmentHigh level of integrity and confidentialityKey Performance Indicators (KPIs)Timeliness of paymentsVendor satisfaction and response timeCompliance with month-end close deadlines#J-18808-Ljbffr