Accounts Payable Specialist

We are seeking a detail-oriented Accounts Payable Specialist with experience working in a manufacturing, distribution, or similar fast-paced environment. This position is responsible for processing vendor invoices, maintaining accurate financial records, resolving discrepancies, and ensuring timely payments.

Responsibilities

• Process and code high-volume vendor invoices accurately and efficiently.
• Match invoices to purchase orders and receiving documentation (3-way match).
• Prepare and process weekly check runs, ACH, and electronic payments.
• Review vendor statements and resolve invoice, pricing, quantity, and payment discrepancies.
• Maintain vendor records and respond to vendor inquiries.
• Reconcile accounts payable transactions and assist with month-end close.
• Work closely with Purchasing, Receiving, Operations, and Accounting departments.
• Track credits, returns, freight charges, and other adjustments.
• Maintain accurate documentation and ensure proper approvals.
• Assist with audits and other accounting projects as needed.

Qualifications

• 2+ years of Accounts Payable experience preferred.
• Previous experience in a manufacturing or distribution environment strongly preferred.
• Experience with purchase orders, inventory-related invoices, and 3-way matching.
• Strong Excel and general computer skills; ERP/accounting system experience preferred.
• Excellent attention to detail and organizational skills.
• Ability to manage a high volume of invoices and meet deadlines.
• Strong communication and problem-solving skills.

Ideal Candidate: A dependable, organized AP professional who is comfortable working in a high-volume environment and understands the purchasing, receiving, and vendor processes common within manufacturing and distribution companies.