Accounts Payable Specialist

Kforce has a client that is seeking an Accounts Payable Specialist in Chantilly, VA.

Overview: The Accounts Payable Specialist is responsible for processing vendor invoices, managing payments, and supporting the accounts payable function in a government contracting environment. This role requires strong attention to detail, the ability to work with high transaction volumes, and experience operating within compliance-driven accounting standards.

Key Responsibilities: Accounts Payable Processing:

• Review, verify, and process a high volume of vendor invoices accurately and timely
• Perform two-way and three-way matching of invoices against purchase orders, contracts, and receiving documentation
• Code invoices to appropriate general ledger accounts, projects, and cost centers
• Process weekly payment runs including checks, ACH, and wire transfers

Vendor Management:

• Maintain vendor records and ensure accurate setup and documentation
• Respond to vendor inquiries and resolve discrepancies related to invoices and payments
• Reconcile vendor statements and research outstanding balances

General Ledger & Close Support:

• Reconcile the accounts payable subledger to the general ledger
• Assist with month-end and year-end close activities, including accruals and reconciliations
• Prepare supporting schedules and documentation for audits

Compliance & Documentation:

• Ensure compliance with internal controls, accounting policies, and government contracting requirements (e.g., FAR/DCAA-related guidelines)
• Maintain organized and audit-ready AP files and documentation
• Support internal and external audits by providing requested materials

Process Improvement:

• Identify opportunities to improve AP processes, efficiency, and controls
• Assist with system enhancements, automation initiatives, or ERP implementations as needed