Position Objective:
The primary responsibility of the Accounts Payables Specialist is to maintain various accounts payables and receivables functions, including daily financial entries and reconciliations, and to assist the Finance & Accounting Manager in various accounting duties as assigned.
Reports to:Accounting Supervisor
Essential Duties and Responsibilities (Other duties may be assigned to meet business needs.)
Accounts Payable Tasks-
• Setup new vendors, including providing ADVANCE credit references
• Flag AP vendor invoices for Use Tax, if applicable
• Process vendor payment checks weekly
• Research vendor statements, calls and discrepancies
• Entering FlexFacts card reimbursements
• Setup and maintain EZ pass and WEX for all company vehicles
• Obtains all non–project and administrative invoices and distributes to the appropriate person for review and approval including:
o VP of Sales & Operations
o Accounting Manager
o HR Manager
• Enter invoices into A/P for non-project and administrative purchase orders
• Processes credit card monthly statements with receipts
• Cut checks weekly- distribute for signatures, receive and send to customers
• Maintain integrity of AP, ensure that every open payable has an approved invoice for payment
• File paid & unpaid invoices and statements
• Produce all recurring entries
Other Accounting Functions-
• Assist F&A Manager in monthly closing activities
• Bank reconciliations
• Prepares analysis of accounts
Qualifications/Requirements:
• High School Diploma or equivalent
• Two or more years related experience and/or training
• High attention to detail, solution-driven, and action-oriented
• Able to work independently and collaboratively across departments