Accounts Payable Specialist

D ISTRICT

#49

B OARD

A PPROVED

J OB

D ESCRIPTION

A CCOUNTS

P AYABLE

S PECIALIST

Related

Organization

Chart

POSITION

SUMMARY:

The

Accounts

Payable

Specialist

establishes

and

maintains

sound

accounting

processes

for

various

subsets

of

the

district's

fiscal

environment.

The

Accounts

Payable

Specialist

works

closely

with

all

schools

and

departments

in

the

district

by

processing

invoices

for

payment.

This

position

also

handles

all

vendor

correspondence

via

phone

or

email;

keeping

customer

service

a

top

priority,

while

receiving

and

reconciling

a

variety

of

routine

internal

and

external

inquiries

concerning

account

status,

including

communicating

the

resolution

of

discrepancies

to

appropriate

persons..

ESSENTIAL

DUTIES

&

RESPONSIBILITIES

The

following

statements

of

essential

functions

and

responsibilities

are

intended

to

describe

the

general

nature

and

level

of

work

being

performed

by

individuals

assigned

to

this

position.

These

statements

are

not

intended

to

be

an

exhaustive

list

of

all

duties

and

responsibilities

required

of

all

personnel

within

this

position.

Actual

duties

and

responsibilities

may

vary

depending

on

building

assignment

and

other

factors.

Receives

and

scans

invoices

by

matching

purchase

orders

(POs)

within

the

accounting

system

in

an

accurate

and

timely

manner.

Processes

and

verifies

payments

on

a

weekly

basis,

mail

checks

to

vendors

and

files

invoices.

Records,

on

a

monthly

basis,

all

bank

interest

and

fees.

Prepares

supporting

documentation

and

information

for

the

annual

financial

audit.

Seeks

out

ways

to

improve

financial

processes

with

a

desire

to

improve

quality,

speed

and

efficiency.

Serves

as

a

backup

for

other

accounting

team

members.

Serves

as

a

resource

for

various

accounting

issues,

including

training,

demonstrating

and

answering

questions.

Applies

position

knowledge

to

efficiently

assist

others

with

accounting

issues

and

follows/complies

with

state

and

federal

guidelines

as

well

as

Board

policies.

To

perform

this

job

successfully,

an

individual

must

be

able

to

perform

each

essential

function

satisfactorily.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

Job

Title:

Accounts

Payable

Specialist

Initial:

June

13,

2019

Revised:

February

13,

2020

Work

Year:

Full

Year

Office:

Business

Department:

Finance

Reports

To:

Accounting

Process

Manager

FLSA

Status:

Non-Exempt

Pay

Range:

Educational

Support

Personnel

Range

15

Collaborates

with

the

Accounting

Process

Manager,

other

Business

Office

staff,

as

well

as

school

and

department

officials

to

troubleshoot

and

confer

with

regarding

accounts

payable

matters.

Performs

projects

on

an

ad

hoc

basis.

Performs

other

duties

as

assigned.

Supervision

&

Technical

Responsibilities:

This

position

does

not

supervise

other

employees.

Budget

Responsibility:

This

position

does

not

have

any

direct

budget

responsibility.

QUALIFICATIONS

The

requirements

listed

below

are

representative

of

the

education,

experience,

knowledge,

skills,

and/or

abilities

required

for

this

position:

Education

&

Training:

Bachelor's

degree

or

equivalent

in

Accounting

or

Finance.

Experience:

3-5

years

of

experience

in

accounting

to

include

time

with

government

and/or

fund

accounting.

Knowledge

Skills

&

Abilities:

Excellent

oral

and

written

communication

and

interpersonal

relation

skills.

Proficient

math

and

accounting

skills.

Customer

service

and

public

relations

skills.

Critical

thinking

and

problem

solving

skills.

Strong

organizational

skills.

Open

to

change

and

willing

to

learn

new

skills.

Ability

to

maintain

confidentiality

in

all

aspects

of

the

job.

Ability

to

defuse

and

manage

volatile

and

stressful

situations.

Ability

to

follow

up

on

pending

issues.

Ability

to

meet

deadlines.

Ability

to

manage

multiple

priorities

and

tasks

with

frequent

interruptions.

Ability

to

communicate

effectively

with

various

stakeholders.

Ability

to

maintain

excellent

attendance.

Ability

to

understand

and

follow

complex

oral

and

written

instructions.

Ability

to

perform

responsibilities

without

the

necessity

of

close

supervision.

Must

be

proficient

in

the

use

of

personal

computers

and

common

software

applications

including

Microsoft

Word,

Excel,

Google

Suite,

and

Power

Point.

10

key

by

touch.

Certificates,

Licenses,

&

Registrations:

Criminal

background

check

required

for

hire.

Valid

Colorado

driver's

license

required

for

hire.

OTHER

WORK

FACTORS

To

perform

this

job

successfully,

an

individual

must

be

able

to

perform

each

essential

function

satisfactorily.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.

The

physical

demands,

work

environment

factors

and

mental

functions

described

herein

are

representative

of

those

that

must

be

met

by

an

employee

to

successfully

perform

the

essential

functions

of

this

job.

Physical

Demands:

While

performing

the

duties

of

this

job,

the

employee

is

occasionally

required

to

stand,

climb

or

balance,

stoop,

kneel,

crouch,

or

crawl.

The

employee

must

occasionally

lift

and/or

move

up

to

25

pounds.

Work

Environment:

While

performing

the

duties

of

this

job,

the

employee

will

work

primarily

in

a

usual

office

or

school

environment.

Mental

Functions:

While

performing

the

duties

of

this

job,

the

employee

is

regularly

required

to

communicate,

compare,

analyze,

coordinate,

instruct,

evaluate,

and

use

interpersonal

skills.

Occasionally

required

to

compile,

copy,

compute

and

negotiate.

To

perform

this

job

successfully,

an

individual

must

be

able

to

perform

each

essential

function

satisfactorily.

Reasonable

accommodations

may

be

made

to

enable

individuals

with

disabilities

to

perform

the

essential

functions.