Accounts Payable Specialist

Accounts Payable Specialist

On-Site | Full-Time | Up to $65,000 (DOE)

Join a Structured, High-Volume AP Team Where Accuracy Matters

Are you an experienced Accounts Payable professional who thrives in a structured, process-driven environment? Do you enjoy working with high volumes, staying organized, and ensuring invoices are processed accurately and on time?

We’re looking for a reliable and detail-oriented Accounts Payable Specialist to support a busy construction accounting team. This is an excellent opportunity for someone who values consistency, clear expectations, and a steady workflow where your contributions directly support financial operations.

What You’ll Do as an Accounts Payable Specialist

Invoice Processing & Data Entry (45–50%)

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• Accurately enter a high volume of invoices into the accounting system
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• Ensure invoices are processed within two business days
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• Maintain consistency and precision during peak periods
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Purchase Order Matching (25–30%)

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• Match invoices to purchase orders and supporting documentation
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• Identify discrepancies such as pricing issues or missing details
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• Follow established processes to resolve or document exceptions
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AP Research & Issue Resolution (15–20%)

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• Investigate invoice discrepancies and vendor inquiries
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• Document issues clearly when invoices cannot be processed
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• Track invoice status and maintain organized records
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Payment & Administrative Support (5–10%)

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• Assist with payment processing and selection
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• Maintain vendor files and invoice documentation
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• Support ongoing AP administrative tasks
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What Your Day Looks Like as an Accounts Payable Specialist

This role follows a consistent, repeatable workflow so you always know what to expect:

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• Review and prioritize incoming invoices
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• Enter and match invoices accurately
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• Process complete invoices within established timelines
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• Flag and document exceptions for follow-up
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• Support payment cycles and maintain detailed records
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If you enjoy routine, structure, and mastering a process, this is a great fit.

What Makes You Successful as an Accounts Payable Specialist

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• Strong accounts payable experience, ideally in a high-volume environment
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• High accuracy in data entry and invoice processing
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• Experience with 2-way or 3-way PO matching
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• Comfortable working within structured processes and deadlines
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• Solid Excel skills (tracking, sorting, working with vendor data)
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• Detail-oriented with strong organizational habits
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• Reliable and consistent in daily productivity
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Bonus Experience

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• Construction or job-cost accounting experience
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• Subcontractor invoice processing
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• Experience with OCR or automated invoice systems
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Tools You’ll Use

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• Excel for tracking, reporting, and reconciliations
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• Accounting/AP systems for invoice processing and workflows
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Why This Role Stands Out

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• Clear expectations and structured workflow—no ambiguity
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• Stable, consistent workload with defined processes
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• Opportunity to strengthen high-demand AP and accounting skills
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• Be part of a collaborative, professional accounting team
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• Your accuracy and efficiency directly impact financial operations
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Work Environment

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• Full-time, onsite role in a business-casual office
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• Professional, team-oriented culture that values accountability and consistency
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• Supportive environment where questions are encouraged and training is reinforced
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Your Impact

In this role, your precision and consistency will help ensure invoices are processed accurately and on time—keeping operations running smoothly and vendors paid correctly. Your attention to detail and follow-through will play a key role in maintaining the financial integrity of the business.

Accounts Payable Specialist

Accounts Payable Specialist

Accounts Payable Specialist