Accounts Payable Specialist

Position Overview

We are seeking a detail-oriented Accounts Payable Specialist to support daily AP operations, including purchase order processing, invoice management, and vendor relations. This role plays a key part in ensuring accurate and timely financial transactions while maintaining strong internal and external partnerships.

Key Responsibilities

• Create and manage purchase orders (POs) in alignment with company policies
• Process high-volume vendor invoices, ensuring proper coding and documentation
• Perform 3-way matching (PO, invoice, receipt) to validate transactions
• Manage and process employee expense reports, ensuring compliance with company guidelines
• Execute payment processing, including check runs, ACH, and wires (if applicable)
• Maintain accurate and up-to-date vendor records
• Serve as a point of contact for vendor inquiries, resolving discrepancies and payment issues
• Support month-end close by ensuring AP transactions are recorded accurately and on time
• Assist with process improvements and maintaining internal controls

Qualifications

• 2+ years of Accounts Payable experience
• Hands-on experience with:Purchase order processing
• Invoice management
• 3-way matching
• Expense reporting
• Strong understanding of AP workflows and best practices
• Proficiency in Excel (basic formulas, sorting/filtering; pivots a plus)
• High attention to detail and accuracy
• Strong organizational and time management skills
• Ability to work independently and meet deadlines

Preferred Qualifications

• Experience with ERP/accounting systems (e.g., SAP, Oracle, NetSuite, etc.)
• Background in high-volume transaction environments
• Strong communication skills for vendor and internal coordination